Executive Assistant/Business Manager

Jule Collins Smith Museum of Fine Art, Auburn University

Position Details

Position Information

Requisition Number S1535P

Home Org Name JCSM Operations Budget

Division Name Jule Collins Smith Museum

Position Title Executive Assistant/Business Manager

Job Class Code DB18

Appointment Status Full-time

Part-time FTE

Limited Term No

Limited Term Length

Job Summary

This position is a key member of the museum’s senior leadership team. They support the Executive Director in numerous ways, including financial analysis and budgeting preparation/tracking, in project management, as the museum’s human resources liaison, with donor and/or Advisory Board communications, meetings and other related initiatives, and a host of other high level matters.


Essential Functions

  1. Manages the financial affairs of a division by monitoring expenditures and reimbursements and

advising management on financial matters.

  1. Manages the business operations and programs for the division.

  2. Coordinates human resources activities such as staffing coordination for the division.

  3. Provides guidance to administrators and staff regarding university and department policies and


  1. Develops office procedures and implements administrative process changes.

  2. Supervises the administration functions of the department and composes or prepares reports and presentations.


Minimum Education and Experience

Education Level: High School Diploma or equivalent

Field of Study: High School Diploma or equivalent

Years of Experience 8

Area of Experience: Experience in administrative and financial support services

Years of Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills and Abilities

Knowledge of rules and regulations related to human resource administration, budgeting policies and practices, and contract and grants administration.

Desired Qualifications

Extensive financial analysis and project management experience; experience working with donors and board members; proactive, generous, positive; demonstrated successful experience with Microsoft Office Suite, including excel and powerpoint; experience with Prezi and high-level meetings a plus.

How to Apply

Posting Detail Information

Salary Grade 34

Salary Range $55,100 - $75,100

Job Category Administrative

Working Hours if Non-Traditional

City position is located in: Auburn

State position is located: Alabama

List any hazardous conditions or physical demands required by this position

Posting Date 03/31/2022

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Documents Needed to Apply

Required Documents

  • Resume

  • Cover Letter

Optional Documents

  • Letter of Recommendation

  • Curriculum Vitae

  • Portfolio

  • Other

Other Documentation

  • Writing Sample

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Do you have a high school diploma or equivalent?



  • How many years of experience do you possess in administrative and financial support services?

(Open Ended Question)

Posted on May 3