Executive Assistant

Marianne Boesky Gallery

Marianne Boesky Gallery seeks an Executive Assistant to provide direct support to the Founder. This position is full-time Monday through Friday, from 10am to 6pm, plus openings, events and on call as needed. Salary is commensurate with experience and a competitive benefits package is provided.

Responsibilities

Candidates looking for exposure to nearly every aspect of a midsized contemporary art gallery are encouraged to apply. The responsibilities and skills required of this role are wide-ranging and include but are not limited to:

  • Manage the business and personal calendars for the Founder, including scheduling and preparing for meetings, managing calls, and following up on meeting needs

  • Inform the Founder of changing schedules, upcoming commitments, and daily responsibilities

  • Arrange professional and personal travel arrangements such as flights, hotels, and ground transportation

  • Provide primary and secondary market sales support including preparing materials for offers and viewings, presentations and research

  • Compile, create, and update artwork records, sales points, and overviews as needed

  • Plan logistics for VIP visits to the gallery, including viewings, walkthroughs, and events

  • Recognize and identify clients, press, and other important contacts and manage all in-person appointments

  • Assist in the managing of collection inventory

  • Process monthly expense reports, personal payables, and monitor budgets; assist with property management

  • Sort incoming mail, run errands, order and organize office supplies, and maintain office spaces for the Founder

  • Assist with personal tasks and errands as needed

  • Other projects as assigned

Requirements

Ideal applicants may come from a range of professional and educational backgrounds; however, every applicant should demonstrate the following abilities:

  • Highly resourceful self-starter with a proactive and strategic mindset, ability to think creatively and intuitively

  • Detail-oriented with the ability to maintain an organized and methodical work style while still being flexible

  • Emotionally intelligent, with strong interpersonal skills; able to “read the room”

  • Discreet and professional demeanor

  • Highly communicative and responsive with excellent written and oral communication skills

  • Takes direction well, is helpful and enjoys being helpful

  • Ability to multitask, stay focused, and prioritize under pressure

  • Ability to work with others and independently when necessary

  • Availability (electronically) during “off hours” in special circumstances

Requirements:

  • Bachelor’s degree or higher

  • At least three years’ experience in an executive or administrative assistant role in a comparable field

  • Knowledge of, and interest in, contemporary art

  • Proficiency in Microsoft Office, Adobe Creative Cloud, and iOS strongly preferred

  • Knowledge of artwork databases such as ArtBase or Artlogic is a plus

How to Apply

To apply for this position, please send a cover letter and resume to jobs@boeskygallery.com with ‘Executive Assistant” in the subject line. Only qualified candidates will be contacted. Please no walk-ins or phone calls.

Posted on May 3