EXECUTIVE ASSISTANT TO THE OWNER

David Kordansky Gallery

EXECUTIVE ASSISTANT TO THE OWNER

Monday – Friday (Full-time, exempt)

David Kordansky Gallery seeks a highly motivated, extremely organized, and team-oriented person who wants to be part of a rapidly growing, internationally renowned contemporary art gallery in Los Angeles. The Executive Assistant to the Owner is a key, high-level member of the management and administration team at David Kordansky Gallery. This position requires a proactive, assertive demeanor; sensitivity and flexibility; and experience in managing, delegating, and collaborating. The Executive Assistant to the Owner will regularly use discretion and independent judgement when performing the duties of this position. This is a full-time position, Monday through Friday, and requires flexibility for additional hours based on the needs of the Owner. A competitive benefits package is also offered.

Responsibilities

SUMMARY OF DUTIES:

  • Initiate correspondence and other written materials on behalf of the Owner and execute with a high level of attention to detail and tone

  • Maintain an awareness of the workflow of every department, the daily schedules of the staff, and current projects, staying informed on behalf of the Owner

  • Compile, organize, and communicate staff inquiries for information and decisions requested of the Owner, exercising independent judgement related to such information

  • Prioritize, troubleshoot, and anticipate issues, resolving them with the management team

  • Recommend solutions to operational and administrative issues

  • Serve as the first point of contact on behalf of the Owner for clients, collectors, and curators, including providing hospitality and scheduling appointments

  • Maintain an in-depth knowledge of the gallery’s clients, collectors, curators, and gallery artists as well as contemporary art news, openings, and events

  • Send sales offers to clients on behalf of the Owner

  • Schedule all meetings for the Owner and manage his business calendar

  • Prepare the Owner’s daily agenda, tracking reminders and important deadlines

  • Manage all travel booking and hospitality reservations for the Owner

  • Work closely with the Owner’s Personal Assistant to avoid scheduling conflicts

  • Oversee general office administration for the Owner, including sorting mail, answering phones, shipping packages, managing technology and troubleshooting

  • Keep receipts and track costs monthly for the Owner’s business expenditures

  • Run errands for the Owner, including coordinating lunches and making purchases

  • Support the Owner by attending all gallery openings and occasional special events

  • Discreetly manage confidential information

Requirements

QUALIFICATIONS:

  • Knowledge of contemporary art, art institutions, and the art market preferred

  • Experience working at a contemporary art gallery or museum preferred

  • Bachelor’s degree required, preferred in studio art, art history, or related field; Master’s degree preferred

  • At least four (4) years of professional experience as an executive assistant or assistant to the owner required; eight (8) to ten (10) years of professional experience in the contemporary art world preferred

  • Advanced computer and technological skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets); Microsoft Office Suite (Word, Excel, PowerPoint); Adobe Creative Suite (Acrobat and InDesign); knowledge of Arternal and ArtBinder preferred

  • Basic knowledge of databases such as ArtBase / FileMaker preferred

  • Exceptional organizational skills

  • Extremely self-motivated, responsible, and efficient

  • Adept at creative problem-solving, anticipating and resolving issues quickly

  • Enjoys completing tasks with persistence, patience, and discretion

  • Excellent communication and writing skills

  • Highly detail-oriented and precise, with superior editing abilities

  • Excellent computer and technological skills

  • Fluent in English; fluency in an additional language welcomed

  • Excels in a fast-paced, deadline-driven environment

How to Apply

HOW TO APPLY:

Please submit the following via email with the subject line “Executive Assistant to the Owner” to jobs@davidkordanskygallery.com:

  • a cover letter detailing your previous experience

  • a selection of short writing samples, such as e-mail or other written correspondence

  • a complete CV

Submissions without the above items will not be considered. No phone or walk-in inquiries please.

Contact
Posted on March 4