Executive office

• Daily correspondence with Trust & Estates community and Chairman’s private clients

• Communicate and coordinate with clients and follow-up with specialists

• Coordinate presentations, team communications and large team meetings, along with any agenda materials

• Maintain relevant files for the office including filing and sorting incoming electronic and hard copy mail

• Manage the calendar and all correspondence for Chairman, answering all inquiries promptly

• Arrange detailed domestic and international travel itineraries, along with expenses, when needed

• Undertake special projects as directed by Chairman

• With guidance from Chairman learn to build own client base

Departmental support

Provide coverage and support for our Specialist departments on an as-needed basis in the following areas:

• Work on consignor contracts and file management pre- to post-sale using in-house database, observe sale deadlines, and oversee that important corrections have been made

• Assist with inventory maintenance and property care pre- and post-sale

• Oversee and maintain a safe and orderly stock system of property; receive and measure property; assist with property transfers between our locations

• Efficient handling of client enquiries and day to day administration of the departments, coordinating with respective Specialists in our global salerooms, including Los Angeles, San Francisco and New York

• Sale co-ordination: production of sale labels and lot numbers for all sale items, assisting on viewings, assistance with condition report requests (including taking additional images as requested)

• Help review online catalogue content; request star lots and flag preview lots for the website

• Assist with catalogue production and preparation as needed

• Assist in monitoring of the relevant department pages on Bonhams website to ensure sale information is up to date

• Provide assistance to Client Services in resolution of client issues as necessary

• Assist with set up of previews and phone bidding/clerking

• Be available to travel as needed for offsite previews and/or sales following all applicable advisories and guidelines

Qualifications

• 2+ years of work experience in a similar role supporting a busy professional

• BA and or/MA in Art History or related field

• Highly organized and thoughtful with pleasant, personable demeanor

• Excellent written and oral communication skills are required

• Discreet, dependable and mature, maintaining the highest standards of confidentiality

• Ability to pivot & shift quickly and prioritize multiple projects in a fast-paced environment

• Proficiency in Mac/PC’s, Outlook, Teams, Excel and presentation programs

• A working knowledge of and passion for fine art and familiarity with the auction industry

• Fluency in a foreign language is a plus