Exhibition Project Manager

The Art Institute of Chicago

Provides direct support to the Director of Exhibitions in the monitoring and administration of the museum’s exhibition program. Manages and tracks several exhibitions concurrently, including domestic and international, single and multi-venue exhibitions as assigned. Manages and provides oversight on exhibition related project management tools used to schedule, organize, and track an exhibition’s progress to insure the completion of work at major milestones. Advises curators, exhibition managers, and support departments on current museum protocols and procedures and departmental requirements for exhibitions and other exhibition-related matters.

Responsibilities

Manages day-to-day aspects of several exhibitions concurrently, from initial concept-approval through project close-out. Level of involvement in project management may depend on curatorial staffing and exhibition.

Acts as the primary liaison between the Department of Museum Exhibitions, Curatorial departments, and internal stakeholders involved in producing exhibitions, including but not limited to: Director’s office, Auxiliary Services, Collections and Loans, Communications, Conservation, Development, Experience Design, Facilities, General Counsel, Learning and Public Engagement, Marketing, Membership, Museum Finance, Public Affairs, Publishing, Security, and others.

Works closely with Museum Finance and internal stakeholders for the building, approval, and oversight of exhibition budgets; tracking of expenses; and re-forecasting of expense projections.

Develops project-specific timelines and tracks progress, ensuring adherence to museum goals and best practices.

Initiates, organizes, and conducts project stakeholder meetings; develops agendas, records meeting notes, and distributes meeting results.

Independently works to proactively identify challenges within project execution and provides creative options to reach agreed-upon solutions.

Assists in the planning and negotiation efforts with external museum and lending partners including, but not limited to: term sheets, artist and exhibition contracts.

Assists in developing and implementing cross-departmental processes and procedures for the management of exhibitions at the Art Institute of Chicago.

Maintains, updates, and posts monthly the Exhibition Planning Schedule

Receives, responds to, and tracks external touring exhibition proposals; aids in the assessment and development of AIC’s traveling exhibition strategy.

Supports the implementation of software tools to aid in exhibition project management and execution.

Works with the Department of Analytics and Strategy to develop new data-driven approaches for measuring deliverables and communicating progress.

Performs other duties specific to exhibition projects as assigned.

Requirements

Minimum 5 years museum exhibition experience preferred.

Master’s degree preferred.

Knowledge of all basic component aspects involved in developing and organizing loan exhibitions is preferable.

Understanding of international and domestic museums.

Familiarity with loan agreement forms, condition of loan forms, and artist and exhibition contracts.

Knowledge of project management software.

Superior communication, writing, and organizational skills.

Highly proactive and independent.

How to Apply

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

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Posted on October 16