• Creating and updating Archives Department policies and procedures.

• Surveying, appraising, and selecting archival collections for acquisition through the Collections Review Committee (CRC); working with new and existing donors to negotiate terms of use.

• Understanding and recognizing legal issues relating to unpublished collections including copyright, privacy, confidentiality, and ownership.

• Knowledge of SAA’s Protocols for Native American Archival Materials and understanding of cultural sensitivity issues related to archival collections.

• Planning and overseeing processing of archival collections, implementing national best practices for data entry, cataloging, and digitization standards, and collections with special formats.

• Planning, managing, and evaluating archival digitization projects.

• Assessing and monitoring environmental conditions and preservation/reformatting needs; monitoring environmental conditions of storage and work spaces and recommending improvements.

• Managing storage of archival collections and recommending future space needs for archival collections and personnel.

• Supervising staff responsible for public access and research services for the Archives Department, including hosting visits by faculty, visiting scholars, students, Native American tribal members, and the general public.

• Collaborating with internal stakeholders on use of archival collections, including the Peabody Museum Press and the Harvard Museums of Science and Culture; works closely with Associate Registrar for Rights and Reproductions, Collections Information and Database Specialist, and Curator of Visual Anthropology.

• Providing complex reference services, including research instruction, requiring knowledge of archive and manuscript collections at Harvard and elsewhere.

• Teaching or lecturing to classes and groups on archival collections and practice.

Administrative:

• Implementing administrative systems, policies, procedures, and long-range strategic planning for the Archives Department.

• Hiring and supervising staff providing training, scheduling, assigning and distributing work, overseeing the quality of work, and conducting annual performance reviews.

• Identifying grant opportunities, writing grant proposals, and administering post-award grants; evaluating the components of successful grants through serving on grant review panels.

• Attending and contributing to manager-level meetings including the Collections Department Heads and Collections Review Committee.

• Representing the Museum at regional and national conferences and workshops, including giving presentations.

• Assist Museum staff with records management issues through referral to University Archives.

• Performs other duties as required.

Basic Qualifications

• ALA-accredited MLS degree with archival concentration or equivalent; 6+ years of experience in archival administration

Additional Qualifications

• A master’s degree and/or background in anthropology or archaeology preferred

• Knowledge of best practices in archives profession, including managing an archive, processing collections, care and handling of archival materials in a variety of formats, preservation, appraisal, and reference.

• Significant knowledge and experience with digitization, digital assets management, and archives technology, including ArchivesSpace; knowledge of The Museum System (TMS) preferred

• Ability to work both independently and as part of a team.

• Good analytical and problem solving skills; ability to establish and achieve priorities.

• Good communication, interpersonal skills, and strong attention to detail required.