Project Manager

The Art Institute of Chicago

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The Art Institute of Chicago, founded in 1879, is a world-renowned art museum housing one of the largest permanent collections in the United States. An encyclopedic museum, the Art Institute collects, preserves, and interprets works in every medium from all cultures and historical periods. With a collection of approximately 300,000 art works and artifacts, the museum has particularly strong holdings in Impressionist and Post-Impressionist painting, contemporary art, early 20th century European painting and sculpture, Japanese prints, and photography. The museum’s 2009 addition, the Modern Wing, features the latest in green museum technology and 264,000 square feet dedicated to modern and contemporary art, photography, architecture and design, and new museum education facilities. In addition to displaying its permanent collection, the Art Institute mounts more than 30 special exhibitions per year and features lectures, gallery tours, and special performances on a daily basis

The Project Manager is responsible for the planning and execution for campus construction and exhibition projects requiring construction within the museum. Works with the Executive Director of Capital Programs to develop and implement a consistent approach to project management in tandem with Director of Exhibitions and the Executive Director of Facilities. Coordinates construction related project elements from program development through design and construction to final installation.


With direction from the Executive Director of Capital Programs (EDCP), coordinates with Assistant Project Manager to determine appropriate project assignments. Project assignments will be primarily divided between the Project Manager and Assistant Project Manager.

Coordinates all production / construction aspects of multiple projects. Provides input to project team stakeholders regarding programming, planning, and design. When necessary architect/engineer/contractor selection, bidding, contract management, construction management, commissioning/closeout, project documentation, and facilitates communication to all museum stakeholders throughout.

Works with the Executive Director of Financial Planning and Analysis & EDCP to establish, monitor, and manage project budgets. Approves project expenses within established budgets. Reviews any budget revisions with project stakeholders, Department of Financial Planning and Analysis and EDCP prior to approval of expenses.

Coordinates with the EDCP to manage and schedule construction projects within an overall project calendar for the museum. Manages all aspects of project production schedules, once project content is approved. Coordinates with other project stakeholders during early phases of project content development.

For exhibition projects, coordinates with the Director of Exhibitions and the EDCP to manage any construction related components within the scope of the exhibition. Acts as primary contact between Exhibition Designers and Facilities Department or external contractors to manage construction and production of scope allocated by Director of Exhibitions and EDCP.

With the EDCP, develops and implements standard tools to reduce complexity, increase efficiency, and ensure smooth coordination with other departments, reinforcing the project management process across all involved departments.

Based on evaluation and direction of the EDCP and SVP for Finance, Strategy, and Operations, facilitates all office relocations and manages office relocation projects from design through construction and move-in.

Oversees maintenance of all base building plans in electronic and hard copy format, including square footage documentation.

As needed, helps manage projects with architectural interns from the School of the Art Institute of Chicago co-operative program.

Serves as liaison with external collaborators for sharing of best practices information in different settings.


Bachelor’s degree in Architecture, Construction Management or Engineering equivalent preferred.

8 - 10 years of experience in project design/construction management or equivalent required.

Comprehensive understanding of project delivery gained through documented education and/or experience.

Demonstrated oral and written communication skills appropriate to managing the flow of information in support of decision making at the highest management levels of a complex institutional organization.

Strong supervision and management skills, with demonstrated ability to manage multiple in-house and external professional, technical, and administrative support staff.

Familiarity with building processes and codes in a variety of settings, and the ability to apply this knowledge to the development of innovative solutions to problems in the design and construction process.

Detailed understanding of building systems, construction practices, contracting procedures, and building design methodologies.

Demonstrated ability to manage the design and delivery processes of large, complex, building programs within demanding time and cost constraints, with active senior management involvement.

Demonstrated ability to deliver highest standard of customer service.

How to Apply

The Art Institute of Chicago requires all applicants to complete an online application to be considered for employment. 60 minutes are allotted for applicants to complete the employment application. The application will automatically time out after 60 minutes. If you are unable to submit the completed application at this time, please choose the “Save for Later” option to avoid losing the information you have entered so far.

We offer a competitive, comprehensive benefits package:

5+ weeks of paid time off

Paid holidays (up to 14 days)

Medical, dental, and vision insurance

Competitive retirement plan (up to 9% matching contribution)

Tuition remission and Tuition Exchange Program

Great employee discounts

Complimentary general admission to participating cultural institutions

Closing Statement

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

Posted on October 2