Personal Assistant To The Executive Director

Lisson Gallery

The role of Personal Assistant to the Executive Director will report to the Executive Assistant of the Executive Director. The position provides day-to-day administrative support to the EA of the Executive Director. This support is not only vital to the gallery’s success but is also an excellent way for the Assistant to develop their skills by being closely mentored by other junior and senior members of the team.

Responsibilities

General administrative duties include

  • Maintain personal and professional contact list

  • Management of expense and credit card reconciliations

  • Management of Executive Director’s personal art collection

  • Inventory managing (updating locations, storage, etc.)

  • Condition checking of all works

  • Paying invoices

  • Coordinating loans and consignments

  • Coordinating shipment of personal collection to home locations

  • Maintain/Update Personal Art Insurance Policies

  • Manage personal properties

  • Maintenance requests

  • Manage home staff’s schedules & payments

  • Manage home insurance

  • Manage medical insurance and bills with Gallery Manager

  • Assist and book personal travel

  • Manage delivery of personal items

  • Assisting the Executive Assistant

  • Diary management

  • Coordination of travel and accommodation arrangements

  • Organizing internal and external meetings

  • Artist research

  • Running misc. errands when needed

  • Assisting with general gallery duties, when required

  • Attendance at key gallery events, when required

Requirements
  • One to two year experience in the Art World preferred

  • BA in Art History or related field required

  • Ideal candidate will be mature, self-motivated, highly organized, and have the ability to multitask and make decisions with great attention to detail in a fast-paced environment

  • Excellent communication and administrative skills required

  • Proficiency in Microsoft Office Suite and Apple products, with the ability to troubleshoot

  • Strong listening skills with the ability to take dictation.

How to Apply

Please email your resume and cover letter with salary requirements to veronica@lissongallery.com

Contact
Posted on September 10