General administrative duties include

• Maintain personal and professional contact list

• Management of expense and credit card reconciliations

• Management of Executive Director’s personal art collection

• Inventory managing (updating locations, storage, etc.)

• Condition checking of all works

• Paying invoices

• Coordinating loans and consignments

• Coordinating shipment of personal collection to home locations

• Maintain/Update Personal Art Insurance Policies

• Manage personal properties

• Maintenance requests

• Manage home staff’s schedules & payments

• Manage home insurance

• Manage medical insurance and bills with Gallery Manager

• Assist and book personal travel

• Manage delivery of personal items

• Assisting the Executive Assistant

• Diary management

• Coordination of travel and accommodation arrangements

• Organizing internal and external meetings

• Artist research

• Running misc. errands when needed

• Assisting with general gallery duties, when required

• Attendance at key gallery events, when required

• One to two year experience in the Art World preferred

• BA in Art History or related field required

• Ideal candidate will be mature, self-motivated, highly organized, and have the ability to multitask and make decisions with great attention to detail in a fast-paced environment

• Excellent communication and administrative skills required

• Proficiency in Microsoft Office Suite and Apple products, with the ability to troubleshoot

• Strong listening skills with the ability to take dictation.