Human Resources & Office Manager

American Federation of Arts

American Federation of Arts is looking to fill the position of Human Resources & Office Manager.

Responsibilities

HR

Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts

Maintains the work structure by updating job requirements and descriptions for all positions

Manage and conduct new hire processes

Maintain employee handbook and communicate polices to staff

Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records

Process and approve staff PTO, reconcile and sign off on employee time sheets, and maintain vacation calendar

Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results

Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.

Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements

Schedule quarterly staff meetings and assist with planning annual staff outings and parties

Administration:

Supervise Reception Desk

Manage equipment and facilities maintenance and process invoices and purchase orders

Oversee office supplies

Assist staff with computer, telephone and voice mail problems and needs

Coordinate both off and on site file storage policies and procedures

Act as backup to Executive Assistant in Director’s Office when h/she is out of the office

Requirements

3-5 years Human Resources and Office Management experience

4 year undergraduate degree

Excellent communication skills

Proficiency with computers including Word and Excel

Ability to handle multiple priorities

Proven self-starter who is also a team player

Background in an arts non-profit environment highly desirable

How to Apply

Submit cover letter and resume to hr@amfedarts.org by June 20, 2019

Posted on June 7