Editorial (20%)

• Copyedit and proofread printed and digital content:

  Works & Process series brochures and collateral content

  Miscellaneous education, membership, and other materials

  Event and exhibition descriptions for Guggenheim.org

• Assist Senior Editors as needed (proofread catalogue layouts, compile copyright credits, cross-check edited exhibition catalogue manuscripts against a style sheet, etc.)

• Track and traffic manuscript and page proofs to internal staff and independent contractors

Administrative: Departmental support (25%)

• Schedule departmental meetings and weekly meetings for publications projects

• Maintain “Publications” section on museum website and retail store website: coordinate photography of new titles, garner approvals for text and images, generate and traffic approved book title forms

• Maintain departmental records, including contract and invoice archive, and master list of publications

• Enter publications in annual awards competitions

• Order departmental supplies

Administrative: Staff support (20%)

Support Managing Editor:

• Draft and manage contracts for independent contractors, authors, and reprint permissions licensees

• Apply for and obtain CIP data, register copyright information, and assign ISBNs

Support Production Managers:

• Organize gallery orders of catalogues, generate invoices with Finance Department, send final invoices to gallery contacts

Budgetary (25%)

• Maintain, reconcile, and track costs for catalogue and departmental budgets

• Process and track invoices from independent contractors, authors, and other parties

• Code departmental expenses

• Organize and review book expenses for unit costing

• Manage annual accrual process: attend sessions with Finance Department, communicate deadlines to department, compile and send approved forms to Finance

• Coordinate creation of new catalogue project codes with Finance

Trade distribution (8%)

• Prepare sales kits for distributors: coordinate deadlines for editorial, production, and management staff; organize and traffic materials; liaise with distributor contacts

Departmental internship program (2%)

• Assist with hiring three interns per year

• Assign projects and oversees schedule

• Bachelor’s Degree in related field required, e.g., publishing, journalism, art history, English

• 1 to 3 years of relevant work or internship experience required, including some administrative work

• Excellent writing skills

• Strong organizational and interpersonal skills

• Very detail oriented

• Able to meet tight deadlines

• Knowledge of art history preferred

• Computer skills: Microsoft Office, Adobe Creative Suite, especially lnDesign

• Foreign language(s) a plus

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.