Festival Project Manager

Museum of Arts and Design

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The Museum of Arts and Design (MAD) seeks a temporary, part-time Project Manager to coordinate and supervise the planning, organization and execution of “MAD Fest,” a three-day festival celebrating craft and the art of making to be held June 4-6, 2020. MAD Fest coincides with the Museum’s 2020 spring/summer exhibitions: Brian Clarke: The Art of Light, Beth Lipman: A Collective Elegy, and the re-installation of MAD’s permanent collection of exquisite goblets by leading contemporary glass blowers. The event is an opportunity for audiences of all backgrounds to celebrate the practice of contemporary artists and designers working in glass and other craft-based media.

A highlight of the festival will be the Corning Museum of Glass’ Mobile Hot Shop on the corner of Broadway and Columbus Circle. This re-created studio environment installed on the streets of New York City will provide festival goers the opportunity to experience live glassmaking and glass blowing demonstrations. Additionally, Gallery tours, workshops for all ages, film, music performances, and glass-making demonstrations by Urban Glass, Brooklyn will be offered and provide a participatory environment for visitors within the Museum.

The successful candidate will have prior experience managing public events of this nature, strong organizational skills, an acute attention to detail, and the ability to problem-solve, as well as juggle multiple priorities simultaneously. This position reports to MAD’s Deputy Director of Education but will work collaboratively across the Education Department and other departments throughout the Museum on scheduling, coordination, and communication between the Museum, vendors, and artists.

This position is temporary (Feb. 1—June 19, 2020), and part-time (approx. 21 hours per week), with no benefits. Compensation is $22 an hour. Increased hours will be required to support the execution of the event on June 4-6, 2020.

  • Attend all festival meetings, including weekly Executive Leadership Team meetings.

  • Prepare agendas for all festival-related meetings, record and share minutes, and follow up on meeting actions.

  • Update and distribute bi-weekly festival action items (PMP) document to all departments.

  • Work with the CFO to manage the festival budget; track receipts and expenses.

  • Assist with the recruitment and organization of festival volunteers, freelance artists, photographers, and other relevant vendors.

  • Prepare and organize all necessary on-site documents (signs, maps, information, event “bible,” etc.)

  • Set deadlines for assets, and chase relevant departments, vendors, and freelance artists for missing assets in time to meet deadlines and milestones.

  • Manage all project-related vendors.

  • Other duties as assigned.

  • Bachelor’s degree or equivalent combination of education and experience, coupled with experience in arts administration and events planning.

  • Previous experience in a similar role. 

  • Attention to detail and strong organizational skills, with the ability to juggle multiple priorities simultaneously and to solve problems. 

  • Outstanding written and verbal communication skills, as well as proficiency in Microsoft Office (Word, Excel, and PowerPoint).

  • Collaborative nature and ease with communication across departments, with outside vendors, organizations and artists.

How to Apply

Please submit cover letter and resume to education@madmuseum.org with “Festival Project Manager” in the subject line. Only eligible candidates will be contacted for an interview. No phone calls, please.

MAD is an equal opportunity employer and does not discriminate in the hiring of personnel on the basis of race, creed, color, religion, national or ethnic origin, gender, age, Vietnam-era veteran or disabled veteran status, sexual orientation, marital status, disability, or any other protected status as provided by law.


The Museum of Arts and Design (MAD) champions contemporary makers across creative fields and presents the work of artists, designers, and artisans who apply the highest level of ingenuity and skill. Since the Museum’s founding in 1956 by philanthropist and visionary Aileen Osborn Webb, MAD has celebrated all facets of making and the creative processes by which materials are transformed, from traditional techniques to cutting-edge technologies. Today, the Museum’s curatorial program builds upon a rich history of exhibitions that emphasize a cross-disciplinary approach to art and design, and reveals the workmanship behind the objects and environments that shape our everyday lives. MAD provides an international platform for practitioners who are influencing the direction of cultural production and driving twenty-first-century innovation, and fosters a participatory setting for visitors to have direct encounters with skilled making and compelling works of art and design. www.madmuseum.org

Posted on January 13