Finance & Administration Manager

Swiss Institute

Finance & Administration Manager

Targeted Start Date: February 1, 2023

Organization Summary:

Swiss Institute (“SI”) is an independent non-profit contemporary art institution dedicated to promoting forward-thinking and experimental art making through innovative exhibitions, education, and programs. Committed to the highest standards of curatorial and educational excellence, SI serves as a platform for emerging artists, catalyzes new perspectives on celebrated work, and fosters appreciation for under-recognized positions. Open to the public free-of-charge, SI is committed to being an organization that is diverse, equitable, and accessible in its work, structure, and programming.

Job Summary:

A full-time salaried position, the Finance & Administration Manager advances SI’s mission in providing high-level management of the institution’s finances and human resources administration. As a mid-sized art space in the East Village, SI’s priority in recruiting for this role is to find an expert who will ensure compliance, financial controls, and overall staff well-being.

Responsibilities

The expected scope of services and responsibilities are as follows:

  • Working closely with the Director and advisors to establish and enact budgeting and controls to ensure organizational success

  • Weekly, monthly, and annual reporting to the Director and the Board for cash flow, Accounts Payable, and forecasting purposes

  • Managing the General Ledger and journal entries, including all Accounts Payable/Receivable and facilitating all vendor payment processing

  • Domestic and foreign bank account and credit card reconciliation

  • Administering ADP payroll, filing, and record-keeping

  • Reconcile balance sheet accounts and maintain fixed asset and depreciation schedules monthly

  • Facilitation of annual audit, including year-end financial statements in accordance with GAAP, and preparation of 990 and CHAR500 with auditor

  • Collaboration with staff on computation, acknowledgment, and reporting of annual Benefit and auction event receipts and contributions

  • Quarterly tax filings and annual preparation of 1099 and 1096 forms

  • With an HR Advisor, ensuring that SI recruitment processes attract a highly diverse and talented staff

  • Ensuring compliance with Federal/NYS hiring and termination requirements

  • Implementing new-hire orientation and onboarding programs

  • Overseeing and administer benefits offerings to eligible employees, including employee time off requests processing and tracking, and pre-tax offerings

Schedule:

Monday – Friday, 10AM to 6PM.

Requirements

Qualifications:

5 years + bookkeeping and HR experience required; non-profit and arts organization bookkeeping and financial management experience strongly preferred. Proficiency with QuickBooks, Excel, ADP, and Bill.com mandatory, while excellent communication skills, attention to detail, responsiveness, and a team-player attitude required. Enthusiasm for the arts appreciated.

Compensation:

$70,000-$90,000 range, and commensurate with experience. SI offers a competitive benefits package, including health, dental, and vision coverage; a health reimbursement account (HRA); commuter benefits; and generous paid time off.

How to Apply

To apply:

Email a cover letter and résumé to jobs@swissinstitute.net with your name and “Finance & Administration Manager” in the subject line.


SI is an equal opportunity employer and strongly encourages applications from BIPOC, persons with disabilities, women, LGBTQ+ and other underrepresented applicants. SI considers all candidates for employment regardless of race or color, religion or creed, alienage or citizenship status, sex, national origin, age, sexual orientation, disability, gender identity or expression, marital status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, sexual and reproductive health decisions, or any other characteristic protected by law.

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Posted on January 4