Finance & Human Resources Manager

Public Art Fund Inc.

Public Art Fund (PAF), New York’s leading presenter of contemporary art in public spaces, seeks a Finance & Human Resources Manager to oversee day-to-day financial operations. The Finance & HR Manager reports to the Deputy Director, supervises the Finance & Human Resources Assistant, and collaborates with staff across all departments; the Manager is also the staff liaison to the Board’s Audit & Finance Committee. PAF is a non-profit organization with a staff of 25 and an operating budget of approximately $6 million; PAF also conducts consulting activities via its subsidiary, Public Art Fund: Creative Partners LLC.

Responsibilities

Finance

  • Develop and maintain all financial systems and controls

  • Oversee all budgeting, including tracking project and administrative expenses and income, maintaining the organizational budget, and reforecasting it three times annually, in collaboration with department

heads

  • Manage cash flow for both the non-profit entity and LLC, and monitor bank accounts

  • Perform monthly account reconciliations for all bank accounts, credit cards, pre-paid expense accounts; oversee quarterly reconciliations for LLC shared services

  • Coordinate annual financial audit and audit schedules, 990 tax returns, sales tax report, and all other IRS filings

  • Work with Deputy Director to organize and prepare materials for Board Finance Committee and Compensation Committee meetings

  • Track restricted funding and pre-paid expenses, release as required/needed

Human Resources

  • Maintain staff benefits program with an external PEO

  • Oversee hiring, onboarding, enrollments

  • Coordinate/file paperwork for workers’ comp, disability, paid family leave as needed

  • Track employee time allocations

  • Organize and update employee files, documentations, and staff handbooks

Operations

  • Liaise with technology company regarding all IT issues and ensure backup of all files and electronic records

  • Maintain all insurance policies including commercial liability and worker’s comp; collaborate with Project Managers on fine art insurance policies

  • Oversee all operational purchases and vendor agreements

  • And other duties as needed

Requirements
  • Bachelor’s degree in finance or accounting; CPA a plus

  • Minimum 4 years of non-profit financial and operations experience

  • Expertise with QuickBooks Pro

  • Experience with managing and facilitating a financial audit

  • Highly organized, detail oriented, creative thinker, able to problem solve and effectively manage multiple tasks simultaneously

  • Ability to work both independently and as part of an integrated team

  • Knowledge of accrual accounting, GAAP, and restricted funds management a plus

  • Interest in contemporary art preferred

Salary commensurate with experience. Competitive benefits offered.

How to Apply

Please send cover letter, including salary requirements, and resume as attachments to hr@publicartfund.org. Indicate the job title “Finance & HR Manager” in the subject line.

No telephone calls please. Public Art Fund is an Equal Opportunity Employer.

Posted on May 22