Public Art Fund (PAF), New York’s leading presenter of contemporary art in public spaces, seeks a Finance & Human Resources Manager to oversee day-to-day financial operations. The Finance & HR Manager reports to the Deputy Director, supervises the Finance & Human Resources Assistant, and collaborates with staff across all departments; the Manager is also the staff liaison to the Board’s Audit & Finance Committee. PAF is a non-profit organization with a staff of 25 and an operating budget of approximately $6 million; PAF also conducts consulting activities via its subsidiary, Public Art Fund: Creative Partners LLC.
Develop and maintain all financial systems and controls
Oversee all budgeting, including tracking project and administrative expenses and income, maintaining the organizational budget, and reforecasting it three times annually, in collaboration with department
Manage cash flow for both the non-profit entity and LLC, and monitor bank accounts
Perform monthly account reconciliations for all bank accounts, credit cards, pre-paid expense accounts; oversee quarterly reconciliations for LLC shared services
Coordinate annual financial audit and audit schedules, 990 tax returns, sales tax report, and all other IRS filings
Work with Deputy Director to organize and prepare materials for Board Finance Committee and Compensation Committee meetings
Track restricted funding and pre-paid expenses, release as required/needed
Maintain staff benefits program with an external PEO
Oversee hiring, onboarding, enrollments
Coordinate/file paperwork for workers’ comp, disability, paid family leave as needed
Track employee time allocations
Organize and update employee files, documentations, and staff handbooks
Liaise with technology company regarding all IT issues and ensure backup of all files and electronic records
Maintain all insurance policies including commercial liability and worker’s comp; collaborate with Project Managers on fine art insurance policies
Oversee all operational purchases and vendor agreements
And other duties as needed
Bachelor’s degree in finance or accounting; CPA a plus
Minimum 4 years of non-profit financial and operations experience
Expertise with QuickBooks Pro
Experience with managing and facilitating a financial audit
Highly organized, detail oriented, creative thinker, able to problem solve and effectively manage multiple tasks simultaneously
Ability to work both independently and as part of an integrated team
Knowledge of accrual accounting, GAAP, and restricted funds management a plus
Interest in contemporary art preferred
Salary commensurate with experience. Competitive benefits offered.
Please send cover letter, including salary requirements, and resume as attachments to firstname.lastname@example.org. Indicate the job title “Finance & HR Manager” in the subject line.
No telephone calls please. Public Art Fund is an Equal Opportunity Employer.