Sean Kelly seeks a dynamic and motivated individual to join our team as the Front Desk Gallery Assistant. Poised and professional, highly organized and detail-oriented, energetic and well mannered, s/he is the primary point of contact for visitors to the gallery and answers the phone as well and manages general gallery email inquiries; therefore excellent interpersonal skills and the ability to prioritize tasks in a fast-paced environment are critical. Proficiency with Photoshop, social media and website management platforms is essential. Business hours are Tuesday - Saturday from 9:30am - 6:00pm.
Day-to-day duties include but are not limited to the following:
Greet and direct gallery visitors at the front desk
Answer telephones quickly, efficiently, and confidently; maintain and manage voicemail and messages
Oversee incoming and outgoing mail; organize mailings and materials for collectors and curators
Carefully manage email, telephone and in-person sales inquiries according to sales protocol
Maintain and update gallery contact database and internal calendars
Manage general gallery inquiries
Oversee catalogue sales and inventories
Support Directors with assigned projects, including renderings and mock-ups, and general office tasks
Order and coordinate office, kitchen, and housekeeping supplies and mailing materials and equipment; maintain receipts and petty cash
Maintain archive, press and biographical information on the website
Format and distribute e-mailings and press releases
Assist with planning and management of openings and special events
Run errands as directed
Required qualifications:
Bachelor’s degree in art history or related field
Prior gallery or administrative experience
Experience with Artlogic, Artbase or similar database
Fluency in Microsoft Word, Excel, Photoshop, Adobe Acrobat and website management platforms such as exhibit-E
Proficiency in a foreign language such as Spanish, French or Mandarin is a plus
Please send a cover letter and resume to skny.jobs@gmail.com
Please include a list of professional references if available.
No phone calls please.