Sprüth Magers is seeking a highly organized, detail-oriented, self-starter with excellent communication skills, and superb judgment, poise and dedication to join our motivated team in Los Angeles as our Front of House Gallery Assistant.
The ideal candidate will enjoy interacting with the public as the first point of contact. A friendly and professional demeanor is essential for this position.
The team at our Los Angeles branch is small, this position requires the successful candidate to work closely with gallery staff to efficiently execute administrative tasks and to be an active member of gallery projects.
Answers, routes and logs incoming phone calls
Greets, announces and logs gallery visitors (following COVID protocols)
Oversees visitor online appointments
Updates contacts in database to ensure accuracy, works with the Contacts team in Germany
Maintains general gallery calendar, tracking special events, exhibitions, travel
Maintains and orders office and gallery supplies
Works with various administrative and shipping vendors
Manages incoming and outgoing mail, Fedex etc
Oversees all aspects of book/library inventory, sales and order fulfillment of publications
Assists in assessing equipment needs, reserves and coordinates rentals, as necessary for special events
Confirms parking arrangements as necessary for special events
Coordinates appropriate hospitality for gallery dinners, lunches and group visits
Provides administrative and operational support to LA team
Helps to coordinate appointments, events and meetings
Interest in and knowledge of contemporary art and art history required
Administrative experience, PA or related assistant/support experience
Fluency in MS Office
Proficiency with ArtBase, FileMaker Pro or other database software a plus
Proficiency with Adobe Acrobat Pro and Creative Suite program
Some lifting is required
This is a full-time, non-exempt hourly position, with a good benefits package. Hourly rate is commensurate with experience.