• Greet clients and other gallery guests

• Maintain front-of-house appearances

• Maintain calendars, contact list in database updated, and supplies in stock

• Handle all incoming phone, voicemail, and guest messages ensuring that all messages are notated and delivered to the appropriate parties

• Execute thorough opening and closing procedures of gallery ensuring the highest levels of safety and security

• Receive general vendors, part-time staff, security, and maintenance workers; communicate with gallery staff regarding arrivals

• Sort mail; arrange and accommodate general small incoming and outgoing shipments

• Conduct routine administration and upkeep of general email inbox; triage messages to the appropriate staff member

• Help maintain gallery organization, filing documents, and general paperwork

• Order general office supplies as needed

• Research and book travel and accommodations

• Provide day-to-day executive assistance to owners and directors.

• Assist the exhibitions team in preparing for exhibitions

• Assist with online bookstore maintenance and updates and orders

• Assist the Facilities and Events Coordinator with special events and private dinners

• Bachelor’s degree in Art History, Studio Art, or related field

• Knowledge of FileMaker Pro / Artbase, InDesign, Photoshop, and Microsoft Office Suite is preferred.

• Self motivated, trustworthy and responsible

• Candidate must be extremely organized, detail oriented and possess exceptional communication and interpersonal skills

• Multitasking is expected, and basic and complex tasks should be attended to with equal diligence and attention

• Ideal candidate is open-minded and able to work well in a fast paced, high-pressure environment, as well as independently and efficiently on their own.

• Prior experience working in a contemporary art gallery, museum, or artist’s studio for a minimum of one year is strongly preferred

• Strong professional ethics, discretion, confidentiality, and sound judgment

• Reliable transportation and insurable driving record

BENEFITS

• Monthly premiums for PPO, HMO or PPO + HSA plan medical insurance options (100% employer sponsored, at no cost to employee)

• Monthly premiums for Vision insurance (100% employer sponsored, at no cost to employee)

• Voluntary Dental Insurance (offered to employees with pre-tax deduction from payroll)

• Monthly premiums for Life Insurance (100% employer sponsored, at no cost to employee)

• Paid vacation days (2 weeks annually, prorated during first year based on start date)

• Paid sick time (6 days frontloaded annually, prorated during first year of employment based on start date)

• Paid holidays (major holidays including two weeks at end of year)

• Paid gallery closures (days vary per year based on exhibition schedules)

• Paid family leave

• Participation in a 401k retirement plan

• Staff discounts on gallery publications, merchandise, and select artworks

• Weekly Onsite Yoga on Thursdays