Gallery Administrator

David Kordansky Gallery

Tuesday – Saturday (Full-time, hourly non-exempt)

David Kordansky Gallery seeks a highly motivated, extremely organized, personable, and collaborative individual to join our team as a Gallery Administrator. Reporting to the Gallery Manager, the Gallery Administrator is a critical, cross-departmental role, responsible for supporting a range of significant functions of the Management & Administration and Operations teams, including front desk coverage, hospitality, and visitor relations; administrative tasks and data entry; gallery and office tidiness; and coordination of supplies. This position is an hourly, full-time role, in-person five days per week, and requires flexibility for additional hours based on the needs of the Gallery. A generous benefits package is offered.

ABOUT THE GALLERY:

David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and in New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.

Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.

Responsibilities

The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

PRIMARY RESPONSIBILITIES:

  • Greet gallery visitors at the front desk, answer gallery phones, and facilitate client visits with staff

  • Maintain a comprehensive understanding of the history of the gallery, its artists, and programming, and provide accurate information to gallery visitors

  • Research, prepare for, and lead group visits and exhibition tours

  • Monitor artwork and building safety and security

  • Carry out daily opening and/or closing procedures as a keyholder

  • Maintain general tidiness of the gallery, including basic cleaning

  • Send weekly report emails

  • Monitor office supply levels and track book inventory, restock as needed

  • Pack and ship catalogs, as needed

  • Research, arrange, and deliver gifts on behalf of gallery staff, as needed

  • Assist in maintaining contact database records with up-to-date client and artist information

  • Maintain a familiarity with the names and faces of clients, press, curators, and other regular gallery visitors

  • Manage event guest lists and monitor RSVPs

  • Assist the Sales Team in administrative tasks such as updating artwork inventory status, preparing images and captions, and compiling offer PDFs, as needed

  • Assist with the preparation for all gallery events, including staffing openings, dinners, and viewings, as needed

Requirements

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

  • Knowledge of and interest in contemporary art required

  • At least one (1) year of experience working in a public-facing, visitor relations position at a contemporary art gallery or contemporary art museum preferred, but consideration is given to candidates with related experience

  • Experience working in retail, service, and/or hospitality industry roles is welcomed

  • Bachelor’s degree preferred

  • Skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)

  • Basic knowledge of databases such as ArtLogic, ArtBase / FileMaker, or similar welcomed

  • Basic knowledge of sales platforms such as Arternal, ArtBinder, Private Views, and Artsy welcomed

  • Fluency in multiple languages welcomed

  • Preference is given to candidates who have familiarity with global contemporary art, including art of the African Diaspora, Latin America, and Asia

  • This position may require extensive periods of sitting

  • Possession of a valid state driver’s license and access to a reliable means of transportation to facilitate local collections and deliveries preferred

  • BIPOC and LGBTQIA+ candidates are strongly encouraged to apply

COMPENSATION & BENEFITS:

  • This is a full-time hourly position (overtime eligible) at 40 hours per week.

  • The pay scale for this position is $20 – $25 per hour.

Benefits for full-time employees, following a waiting period, include:

  • Premium PPO or HMO medical insurance (fully subsidized, at no cost to employee)

  • Vision insurance (fully subsidized, at no cost to employee)

  • Dental, long-term disability, and voluntary life insurance

  • Paid personal and vacation days (starting at 13 days annually, increased over time)

  • Paid sick time (6 days annually)

  • Paid holidays and floating holidays (10 days annually)

  • Paid gallery closures

  • Paid family leave

  • Participation in a 401k retirement plan (with employer contribution)

ADDITIONAL DETAILS:

  • This position is based in Los Angeles, CA.

  • Due to the nature of this role, all of the work required of this position is in-person.

How to Apply

HOW TO APPLY:

Please submit the following to jobs@davidkordanskygallery.com with the subject line “DKG LA: Gallery Administrator”:

One PDF containing:

  1. a cover letter detailing your previous experience and a brief explanation of how you would approach the position

  2. a resume

  3. a 250-word writing sample discussing the work of a contemporary artist or recent exhibition

In your application, please note all relevant skills requested in the qualifications above.

BIPOC and LGBTQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.

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Posted on May 14