Tuesday – Saturday (Full-time, hourly non-exempt)
David Kordansky Gallery seeks a highly motivated, extremely organized, personable, and collaborative individual to join our team as a Gallery Administrator. Reporting to the Gallery Manager, the Gallery Administrator is a critical, cross-departmental role, responsible for supporting a range of significant functions of the Management & Administration and Operations teams, including front desk coverage, hospitality, and visitor relations; administrative tasks and data entry; gallery and office tidiness; and coordination of supplies. This position is an hourly, full-time role, in-person five days per week, and requires flexibility for additional hours based on the needs of the Gallery. A generous benefits package is offered.
ABOUT THE GALLERY:
David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and in New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.
Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.
The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.
Greet gallery visitors at the front desk, answer gallery phones, and facilitate client visits with staff
Maintain a comprehensive understanding of the history of the gallery, its artists, and programming, and provide accurate information to gallery visitors
Monitor artwork and building safety and security
Carry out daily opening and/or closing procedures as a keyholder
Maintain general tidiness of the gallery, including basic cleaning
Send weekly report email for visitor count
Monitor office supply levels and track book inventory, restock as needed
Pack and ship catalogs, as needed
Research, arrange, and deliver gifts on behalf of gallery staff, as needed
Assist in maintaining contact database records with up-to-date client and artist information
Maintain a familiarity with the names and faces of clients, press, curators, and other regular gallery visitors
Manage event guest lists and monitor RSVPs
Assist the Sales Team in administrative tasks such as updating artwork inventory status, preparing images and captions, and compiling offer PDFs, as needed
Assist with the preparation for all gallery events, including staffing openings, dinners, and viewings, as needed
During the COVID-19 pandemic, implement best practices for employee and visitor health & safety, which may include monitoring symptom and temperature checks; regular cleaning of high-touch surfaces; overseeing staffing and visitor appointments at the gallery to maintain limited capacity; maintaining a contact tracing log; and checking visitor vaccination status and/or recent COVID tests
Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:
Knowledge of and interest in contemporary art required
At least one (1) year of experience working in a public-facing, visitor relations position at a contemporary art gallery or contemporary art museum preferred, but consideration is given to candidates with related experience
Experience working in retail, service, and/or hospitality industry roles is welcomed
Bachelor’s degree preferred
Skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)
Basic knowledge of databases such as ArtBase / FileMaker, ArtLogic, or similar welcomed
Basic knowledge of sales platforms such as Arternal, ArtBinder, Private Views, and Artsy welcomed
Fluency in multiple languages welcomed
Preference is given to candidates who have familiarity with global contemporary art, including art of the African Diaspora, Latin America, and Asia
Physical abilities to perform all core functions and duties, including but not limited to the ability to talk; hear; see; sit for extended periods; walk; climb, balance; stoop; kneel; crouch; crawl; push; pull; reach; and lift up to 50 pounds
BIPOC and LGBTQIA+ candidates are strongly encouraged to apply
COMPENSATION & BENEFITS:
This is a full-time hourly position (overtime eligible) at 40 hours per week.
The pay scale for this position is $18 – $22 per hour.
Benefits for full-time employees, following a waiting period, include:
Premium medical insurance (partially subsidized, at minimal cost to employee)
Vision insurance (fully subsidized, at no cost to employee)
Dental and long-term disability insurance
Paid personal and vacation days
Paid sick time
Paid holidays and floating holidays
Paid gallery closures
Paid family leave
Participation in a 401k retirement plan (with employer contribution)
This position is based in New York, NY.
The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.
Due to the nature of this role, all of the work required of this position is in-person.
HOW TO APPLY:
Please submit the following to firstname.lastname@example.org with the subject line “DKG NY: Gallery Administrator”:
a cover letter detailing your previous experience and a brief explanation of how you would approach the position
a complete CV
a 250-word writing sample discussing the work of a contemporary artist or recent exhibition
In your application, please note all relevant skills requested in the qualifications above.
BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.