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Perrotin Los Angeles seeks a full-time Gallery Assistant and Artist Liaison to join our team.
The role involves a cross-functional range of responsibilities related to the management of artist relations, the production of exhibitions and publications, and various aspects related to the artistic team such as research, logistics, promotion, sales, client services, and administration. The Gallery Assistant and Artist Liaison is a supporting member of assigned working groups each dedicated to an artist or art collective, and reports to the respective in charge.
This role also involves being part of a team of local and global peers and provides organizational and operational support to the Los Angeles gallery on its programming, events and daily operations. The Gallery Assistant and Artist Liaison team is integral to maintaining a warm, welcoming atmosphere in the gallery through providing general assistance and information on the gallery’s program and artists to visitors.
The candidate will be a strong team player, a self-starter, and highly organized. Attention to detail, and ability to exercise sound judgment, problem-solve, prioritize and meet tight deadlines are vital to the role; as are excellent communication and writing skills, discretion, and ability to work collaboratively and independently.
This is a full-time hourly (overtime eligible) position. The regular working hours are Tuesday to Saturday, 9:45 AM to 6:15 PM. The position requires flexibility for additional hours of work based on the needs of the gallery such as events.
This in-person position is based in Perrotin’s Mid City gallery but may occasionally require some travel and work from other locations.
Responsibilities
Artist Liaison responsibilities
Assist in managing artists’ exhibitions and projects, and liaising with artists/artists’ studios.
Facilitate artwork production; establishing and monitoring production budgets, cost control processes, and timelines.
Prepare meeting notes, correspondences, presentations, contracts, and reports; update and manage files, lists, databases, calendars and project expenses.
Organize schedules and appointments, plan travel itineraries and make bookings, and file expense reports.
Liaise with internal and external parties on matters related to production, logistics, and communications for artists’ projects, including shippers, art handlers, fabricators, writers, photographers and videographers.
Prepare sales materials and proposals, send previews, generate invoices, track payments, and handle post-sale services including coordinating with registrars and logistics companies on shipping.
Review artwork condition reports, and produce manuals for packing, installation and dismantling, and maintenance/care instructions.
Organize and manage artist-related archives including documents and publications, and special projects such as catalogue raisonné preparation.
Ensure all information in related databases and archives is up-to-date and accurate.
Gallery Assistant responsibilities
Support the gallery team on the organization and management of exhibitions, showrooms, art fairs, events, and special projects; for example, coordinating with artist liaisons on loans, consignments and logistics arrangements, researching and preparing notes and talking points on exhibition contents, organizing travel bookings, planning dinners and parties, and managing guest lists and invitations.
Prepare and update reports on exhibition openings, visitor attendance, auction sales and lots, and other assignments.
Develop a sound understanding of the gallery’s roster of artists and exhibitions.
When staffing the reception desk, share in front-facing duties which include greeting and interacting with visitors, fielding enquiries and calls, updating the subscribers database, and checking out purchases of books and merchandise.
Requirements
Bachelor’s Degree in art history or a related field.
Prior experience in a gallery or auction house a plus.
Proficiency with a Mac-based environment, including Adobe (Acrobat, InDesign, Photoshop), Microsoft Office Suite (Word, Excel, PowerPoint), and Google Suite (Gmail, Calendar, Sheets).
Proficiency with SketchUp a plus.
Proficiency in additional languages a plus.
How to Apply
Please submit a cover letter, your resume, and the names of two professional references with the subject line “Gallery Assistant and Artist Liaison” to jobsla@perrotin.com.
Only qualified candidates will be contacted. Phone calls will not be accepted.
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Posted on July 2