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Hales Gallery is a contemporary art gallery with locations in New York and London. We are looking for an organized, detail-oriented, motivated, and diversely skilled Gallery Assistant for our New York gallery. This person will be responsible for front desk related duties, general administrative taks, assisting with marketing and events, and general day-to-day gallery support. The role will work closely with our small New York onsite team as well as in close collaboration with our London office. The candidate must be available Tuesday - Saturday from 10 AM - 6 PM with the ability to stay late for openings and events.
Hales Gallery is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, marital status, disability, age, gender, sexual orientation, gender identity or expression, national origin, or any other status protected under federal, state or local law.
Responsibilities
Key responsibilities include, but are not limited to:
Support Hales New York team in day to day running of gallery.
Assist with daily operations, including opening and closing the gallery, answering telephones, greeting guests with friendly and professional demeanor, directing inquiries and deliveries, and managing reception area.
Support general gallery upkeep, order groceries and supplies for staff.
Monitor info@ email account and distribute inquiries to relevant location.
Maintain front desk area, including book inventory and sales, and guest book.
Administration duties, including database and mailing list entries.
Generate and update exhibition and art fair materials such as checklists, sales presentations, and press releases, etc.
Freelance photography and videography bookings, and post production processing.
Liaise with vendors and colleagues to coordinate exhibition openings and special events.
Liaise with IT support company, internet/phone service providers, security company and other venders.
Support at exhibition opening night events and during busy art fair weeks.
Fedex and mailing duties.
Assist Directors with special research projects and presentations.
Assist with press-related tasks: coordinating image requests and listings, maintaining social media outlets, maintaining subscriptions, and formatting of incoming press materials.
Monitoring cleaning team, including weekly gallery cleaning, window washing, and trash collection.
Update and maintain itineraries and calendars.
Maintain daily schedule of general office duties including maintaining of general gallery and office supplies, replenishing them as needed, and dishwasher processing.
To promote and maintain productive relations as an ambassador for the gallery.
Requirements
Candidates must possess strong writing skills and understanding of visual culture, contemporary art and art history. An acute attention to detail is key, as is multi-tasking, prioritization, and efficiency with assigned tasks. Superior professionalism when communicating via email, phone, and in-person is essential. Extensive Apple product literacy, including proficiency in Microsoft Word and Excel. InDesign and Photoshop knowledge is a plus. Experience with ‘Art Logic’ database systems or similar is preferable though not essential.
How to Apply
Apply with cover letter and resume to jobs@halesgallery.com
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Posted on April 8