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We are looking for a Gallery Assistant to join our team in New York. The Gallery Assistant should have affinity for the arts, the ability to work in a fast-paced environment and be able to provide a welcoming experience for visitors and guests.
This position requires attention to detail, organization, diplomacy and willingness to learn gallery history and the art industry. The Gallery Assistant is expected to plan, communicate and act independently and collaboratively, as projects require.
Responsibilities
Front Desk
Provide administrative support to Sales Team Directors
Provide educational exhibition materials to Invigilators
Maintain gallery traffic by assisting with phones, email and visiting public
Coordinate the incoming and outgoing art related shipments of resources such as books, sales packs and photographs.
Maintain exhibition displays, materials and signage
Manage updating address entries in internal database.
Provide support in ordering office equipment and supplies
Assist with travel and lodging arrangements for visiting staff and artists
Exhibition & Events
Assist with art fair and gallery exhibition preparations
Support exhibition related events such as tours, press previews and receptions
Compile guest lists for exhibition opening events
Supervise distribution of invitations, RSVPs, and guest lists
Organize gallery openings and exhibition related events
Assist with any promotional and marketing events and activities
Requirements
A minimum of 2 years experience in an art gallery, museum or visual art related field
5 day work week, with overtime as required
Flexible schedule with weekend availability
Excellent communication and problem solving skills
Ability to work collaboratively
Ability and confidence to take initiative
Knowledge of and passion for modern and contemporary art
Exceptional visitor service skills and a friendly demeanor
Computer proficiency with Mac OS X, Microsoft Office Suite and willingness to learn new programs as necessary
Excellent written and oral communication skills