Gallery Assistant


The Gallery Assistant provides support on events, installs and marketing activities. They serve as the ‘face of the gallery’ greeting visitors, artists and contractors as they enter and alert the staff as needed. The Gallery Assistant also manages the digital materials of the gallery, including but not limited to producing the gallery catalogs, images, social media images, Dropbox, etc.

  • Producing all digital material for the gallery

  • Assisting with website creation, as well as other digital platforms

  • Overseeing photography of exhibitions when needed

  • Assisting with Social Media content and calendar, as well as other Marketing / PR projects

  • Organizing all gallery images via Adobe Photoshop and Dropbox, as well as Arternal

  • Updating prospects, clients, and artist records in Arternal as needed

  • Providing remote support to staff who are traveling

  • Maintaining gallery calendar (include important artist and gallery dates/art world events/birthdays)

  • Handling travel arrangements for staff and artists

  • Preparing for meetings as directed (including preparing a biweekly meeting agenda for internal meetings, as well as taking minutes on external meetings)

Events Responsibilities:

  • Maintaining event guest lists at the direction of the Director/ Assistant Director

  • Manning the front desk at openings and special events

  • Being available for all opening receptions, dinners, and events as well as supporting the team with the organization of these events and their closing procedures

General responsibilities include:

  • Being friendly, helpful, and knowledgeable about the gallery, its mission, program and artists

  • Answering phones in a professional and personable manner

  • Greeting visitors and walking them through the gallery in order to provide a complete and positive visitor experience

  • Opening and sorting general mail

  • Receiving packages and directing vendors as needed

  • Handling client calls and visits

  • Assist with gallery maintenance to ensure an exceptional client and visitor experience

  • Managing inventory of supplies and ordering them as needed

  • Ensure effective internal communication so that colleagues have sufficient and timely information to achieve their goals

  • Miscellaneous errands

Personal qualities:

  • Friendly, helpful, and outgoing attitude

  • Meticulous and detail-oriented approach to all tasks

  • Genuinely interested in the gallery program and gallery artists

  • Excellent technical and digital skills

  • Consistent and reliable

  • Team player


BA preferred. Experience in a gallery or museum setting preferred.

  • Professionalism / client interface. Proficient and professional with client communication

  • Strong computer skills, including Adobe Suite including Pages, Photoshop, Dropbox, MS Office suite and Arternal

  • Excellent technical, communication and interpersonal skills

  • Creative problem solving, both logistically and physically

  • Ability to prioritize work, multi-task and meet deadlines in a fast-paced environment

  • Valid driver’s license and Miami local


How to Apply

Please send resumes to

Posted on November 8