The Gallery Assistant provides support on events, installs and marketing activities. They serve as the ‘face of the gallery’ greeting visitors, artists and contractors as they enter and alert the staff as needed. The Gallery Assistant also manages the digital materials of the gallery, including but not limited to producing the gallery catalogs, images, social media images, Dropbox, etc.
Responsibilities
Producing all digital material for the gallery
Assisting with website creation, as well as other digital platforms
Overseeing photography of exhibitions when needed
Assisting with Social Media content and calendar, as well as other Marketing / PR projects
Organizing all gallery images via Adobe Photoshop and Dropbox, as well as Arternal
Updating prospects, clients, and artist records in Arternal as needed
Providing remote support to staff who are traveling
Maintaining gallery calendar (include important artist and gallery dates/art world events/birthdays)
Handling travel arrangements for staff and artists
Preparing for meetings as directed (including preparing a biweekly meeting agenda for internal meetings, as well as taking minutes on external meetings)
Events Responsibilities:
Maintaining event guest lists at the direction of the Director/ Assistant Director
Manning the front desk at openings and special events
Being available for all opening receptions, dinners, and events as well as supporting the team with the organization of these events and their closing procedures
General responsibilities include:
Being friendly, helpful, and knowledgeable about the gallery, its mission, program and artists
Answering phones in a professional and personable manner
Greeting visitors and walking them through the gallery in order to provide a complete and positive visitor experience
Opening and sorting general mail
Receiving packages and directing vendors as needed
Handling client calls and visits
Assist with gallery maintenance to ensure an exceptional client and visitor experience
Managing inventory of supplies and ordering them as needed
Ensure effective internal communication so that colleagues have sufficient and timely information to achieve their goals
Miscellaneous errands
Personal qualities:
Friendly, helpful, and outgoing attitude
Meticulous and detail-oriented approach to all tasks
Genuinely interested in the gallery program and gallery artists
Excellent technical and digital skills
Consistent and reliable
Team player
Requirements
BA preferred. Experience in a gallery or museum setting preferred.
Professionalism / client interface. Proficient and professional with client communication
Strong computer skills, including Adobe Suite including Pages, Photoshop, Dropbox, MS Office suite and Arternal
Excellent technical, communication and interpersonal skills
Creative problem solving, both logistically and physically
Ability to prioritize work, multi-task and meet deadlines in a fast-paced environment
Valid driver’s license and Miami local
RELIABLE TRANSPORTATION REQUIRED