Gallery Assistant


Nicodim New York seeks a Gallery Assistant to begin immediately. The ideal candidate must be highly organized, flexible, and have excellent communication skills.



Alongside Gallery Manager, responsible for opening and closing the gallery Tuesday - Saturday 11am - 6pm

Answers phone, relays messages to appropriate staff

Greets all guests, making special note of all clients, VIPs, collectors

Maintain bathroom and kitchen supplies

Update mailing list with emails from the sign-in book(s)

Maintains general gallery calendar, gallery appointments, tracks special events, exhibitions, art fairs, and key production dates

Provides administrative support to NY team as needed


Support the daily operations of New York Gallery Manager and Director

Assist in management of gallery inventory

Keep track of and update artist press sections on website

Maintain updated artist folders: CVs, client installs, inventory images, etc.

File documents in dropbox, Gallery Manager, Arternal, Google Drive

Alongside Gallery Manager, oversees staff, visitor, and artist travel arrangements globally

Run errands as needed


Generate and format exhibition checklists, press releases, and QR codes

Works with Gallery Manager to organize exhibition opening receptions, dinners, etc., from formulating guest lists, generating invitations, tracking RSVPs, to working with vendors and executing events

Assist in the design of newsletters, invitations, exhibition wall vinyl etc.

Provide tours of all exhibitions to interested groups including collectors, VIPs, curators, artists, students, educational groups, families, and children



BA degree from an accredited university in humanities field (art history, visual culture, museum studies preferred)

At least one year of experience at a commercial art gallery

Working knowledge of NY art world

Proficient with Mac, Google Suite, and Dropbox, Adobe Suite

Experience with social media platforms including Instagram, Facebook, Twitter, (WeChat preferred)

Office management skills

Comfortable with light art handling

Excellent problem solver

A flexible, can-do attitude

Transparent and an expert at communication

Ability to work on a close-knit team

Excellent follow through on all projects, both team oriented and independent

Excellent writing skills

Excellent attention to detail

How to Apply

Please email cover letter and CV to

Posted on January 10