Front Desk Administration

• Open and close VSF’s Los Angeles location

• Greets, announces and logs gallery visitors. Recognize and identify clients, press, and other important contacts and manage all in-person appointments

• Field and direct incoming phone calls

• Organize, create, and update all desk materials – signage, sign-in books, press releases, artist CVs, catalogs, etc.  

Gallery Maintenance

• Handles all incoming and outgoing mail, including FedEx, USPS and messenger deliveries

• Maintain all exhibition and art fair materials

• Maintain and update artist bios, press packets, catalog inventory and library

• Order and organize office and kitchen supplies

• Daily walkthroughs of the gallery aimed at keeping the space in presentable condition.

Administrative Support

• Administrative support to all staff as needed including managing email campaigns, contact database, communal calendar, and sales reserves

• Collaborate with gallery team to create social media content

• Assists in organizing gallery openings and exhibition events

• Supervises distribution of invitations, RSVPs, and guest lists

• Update and manage online ad listings for all gallery exhibitions 

• Field the general gallery email account

• Coordinate physical events such as openings and dinners, as needed

• Knowledge of/ interest in contemporary art.

• Minimum one (1) year combined experience working at an art gallery, museum, auction house, or artist studio (internships acceptable).

• BA in Modern or Contemporary Art History, Arts Administration, or related field preferred, but consideration is given to candidates with related professional experience.

• Strong knowledge of Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint) required.

• Basic skills in the Adobe Creative Suite (Acrobat, Photoshop, InDesign) preferred.

• Must own a car (gallery will reimburse for mileage).