Gallery Assistant

Vielmetter Los Angeles

Vielmetter Los Angeles is seeking a full-time Gallery Assistant. This is an entry-level position, 40 hours per week (Tuesday - Saturday schedule), with the exception of gallery openings, where attendance is required in addition to the regular 40 hour workweek. For the time being, only two days of work on-site at the gallery are required every week. PPE is provided and appropriate distancing measures are in place. Time on site will increase, with appropriate notice, as the COVID-19 pandemic becomes less severe.

Qualified candidates will have experience in customer service, hospitality, retail, administrative support, or other relevant job experience. Familiarity with Apple software and hardware, Microsoft Office, Google Mail, and Google Calendar are required. Candidates with a 2-year or 4-year college degree are preferred.

The Gallery Assistant is the first point of contact for most gallery guests. A professional, positive, and polite approach to answering the phone, writing emails, and interacting with guests is required. This is a dynamic position with room to learn about every function of the gallery. An interest in contemporary art, strong organizational and communication skills, and attention to detail are required. Many of the tasks that this position is responsible for can be learned on the job and training will be provided. It is helpful, but not essential, to have your own car to get to and from the gallery and to use to run occasional errands.

Responsibilities
  • Answer all phone calls, voice messages, and text messages sent to gallery phone; pass messages and contacts to other staff as appropriate

  • Oversee appointment booking in gallery calendar, share parking and COVID safety protocol with gallery visitors via e-mail and over the phone

  • Schedule and oversee basic gallery maintenance: hiring and supervising gallery cleaners as well as routine maintenance and repairs to the space

  • Create checklists, pricelists, door signs and print QR code and collate relevant reviews for each exhibition for the front desk; Keeps printed materials plentiful and tidy

  • Maintain and update gallery calendars

  • Track general gallery expenditures using Expensify

  • Order all gallery supplies, including office supplies, PPE, kitchen supplies, exhibition vinyl, and showcards

  • Once travel resumes, responsible for booking Gallery Owner’s travel

  • Send gifts, thank you notes

  • Coordinate gallery opening dinners once it is safe to do so

  • Hardcopy and digital filing

Requirements

4-Year Degree

The salary range for this position is $40,000 - $45,000 annually depending upon experience. After a probationary period, all employees receive health, dental, and vision coverage; participation in the gallery 401(k) plan, as well as paid vacation days and sick days each year.

How to Apply

Application Instructions: Please create a single PDF containing your letter of interest and CV and e-mail it to jobs@vielmetter.com

Applications will only be accepted April 1 - 8, 2021. Thank you.

Posted on April 2