Primary Responsibilities:

• Management of front desk staff, including scheduling

• Maintain an efficient, organized, and streamlined office environment, including monitoring supply levels and recommending best practices

• Coordinate all exhibition opening receptions, including staffing, rentals, and supplies

• Coordinate all artist dinners, gallery programming, and other special events, including location / vendor sourcing as well as managing budgets, guest lists, and seating charts

• Update VIP contact lists, including data input and organization

• Adhere to and update all gallery administration manuals and protocols

• Assist in the maintenance of staff calendars and organizational spreadsheets

• Oversee the gallery’s facility maintenance vendors, including anticipating issues, scheduling repairs, and processing invoices

• Monitor all facility and building security measures

• Liaise with the gallery’s IT consultant for all office technological needs

• Oversee the design (template-based) and printing of the gallery’s identity materials

Qualifications:

• Knowledge of contemporary art and experience working at a contemporary art gallery required

• Bachelor’s degree in studio art, art history, or related field required

• At least two (2) years of professional experience as a gallery manager or related administrative position required; four (4) years of management experience preferred

• Interest in event planning, hospitality, and VIP engagement, with at least two (2) years of professional experience required

• Advanced computer and technological skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets); Microsoft Office Suite (Word, Excel, PowerPoint); Adobe Creative Suite (Acrobat and Photoshop); knowledge of InDesign

preferred

• Intermediate knowledge of databases such as ArtBase / FileMaker (or similar) preferred

• Highly detail-oriented, editorially minded, and precise, with exceptional organizational skills

• Enjoys project management; can complete tasks with persistence, patience, and discretion

• Adept at creative problem-solving, anticipating and resolving issues quickly

• Excellent verbal and written communicator

• Ability to work successfully in a fast-paced, deadline-driven environment

• Extremely self-motivated, responsible, and efficient

• Fluent in English; fluency in an additional language welcomed