Gallery Coordinator

Heritage Auctions

Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 40 different auction categories including, Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.

SUMMARY: Responsible for providing administrative support to ensure smooth daily operations.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES:

Ensure front gallery is always presentable

Greet incoming guests in a welcoming and helpful manner

Answer and route incoming calls in a prompt and courteous manner

Assess initial walk-in customer inquiries

Designate items to appropriate Consignment Director

Schedule appointments, drop-offs, and assist clients with office pick-ups including payment

Responsible for requesting items for display in the gallery as well as hanging

Ensure all details of event planning are managed (caterers, supplies, set up)

Provide support on sale days (registrations, questions, payment, etc.)

Process internal and external supply orders

Handle receiving and distribution of office mailings and packages

Manage internal paperwork through different sources (DMS, scanning, etc.)

Assist Consignment Directors with various tasks

Must be able to lift 40 lbs.

Other duties may be assigned

Requirements

EDUCATION and/or EXPERIENCE:

High school diploma required

Minimum 2+ years of receptionist/administrative experience

Multi-lingual a plus.

SKILLS & ABILITIES:

Proficiency in Microsoft applications, specifically Word and Excel

Ability to effectively multitask and meet deadlines

Must have a high willingness to perform repetitive tasks and be highly detail-oriented

Must have a positive and professional attitude and appearance

How to Apply

Apply on our website today!

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Posted on May 31