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Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 40 different auction categories including, Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.
SUMMARY: Responsible for providing administrative support to ensure smooth daily operations.
Responsibilities
ESSENTIAL DUTIES & RESPONSIBILITIES:
Ensure front gallery is always presentable
Greet incoming guests in a welcoming and helpful manner
Answer and route incoming calls in a prompt and courteous manner
Assess initial walk-in customer inquiries
Designate items to appropriate Consignment Director
Schedule appointments, drop-offs, and assist clients with office pick-ups including payment
Responsible for requesting items for display in the gallery as well as hanging
Ensure all details of event planning are managed (caterers, supplies, set up)
Provide support on sale days (registrations, questions, payment, etc.)
Process internal and external supply orders
Handle receiving and distribution of office mailings and packages
Manage internal paperwork through different sources (DMS, scanning, etc.)
Assist Consignment Directors with various tasks
Must be able to lift 40 lbs.
Other duties may be assigned
Requirements
EDUCATION and/or EXPERIENCE:
High school diploma required
Minimum 2+ years of receptionist/administrative experience
Multi-lingual a plus.
SKILLS & ABILITIES:
Proficiency in Microsoft applications, specifically Word and Excel
Ability to effectively multitask and meet deadlines
Must have a high willingness to perform repetitive tasks and be highly detail-oriented
Must have a positive and professional attitude and appearance