Participate in the planning and daily administration of the graduate program by maintaining the academic calendar, assembling and distributing course materials, setting up Google Classroom, making space reservations for classes and faculty office hours, assisting students with course registration, and processing student records, among other tasks

Along with other administrative staff, help oversee the CCS Bard offices by answering the main phone line, responding to email inquiries, greeting visitors, receiving and sorting mail, managing shipments of exhibition catalogues and publications, addressing IT and equipment needs, ordering and maintaining office supplies, general filing and organization, and other administrative responsibilities

Collaborate with graduate program staff on recruitment efforts and prospective student outreach, tours, and communication

Coordinate travel arrangements for visiting faculty, staff, artists, lecturers, and art couriers in support of CCS Bard exhibitions and public programs, and help arrange for fee payments and travel reimbursements as needed

Generate payment requests and purchase orders related to the graduate program and exhibitions, and work with CCS Bard staff to track expenses

Make credit card purchases for the graduate program and exhibitions, compile receipts, and reconcile spending at the end of each month

Participate in organizing and staffing public programs, exhibition openings, special events, and other Museum functions

Provide assistance to the Director of the Graduate Program & Chief Curator in preparing exhibition materials, such as checklists, research files, loan agreements, and slide presentations

Assist with the onboarding of new faculty and the orchestration of new student orientation

Other duties as assigned

Previous administrative experience

Ability to organize large amounts of information, prioritize tasks, manage deadlines, and juggle multiple responsibilities effectively

Strong written and verbal communication skills

Excellent attention to detail

Ability to work effectively both independently and as part of a team

Proficiency with Mac OS, Google Workspace (Docs, Sheets, etc.), and Microsoft Office (Word, Excel, etc.)

Familiarity with art and enthusiasm for cultural organizations

Ability to work occasional evenings and weekends as needed for special events and exhibition openings