Head of Registration

Lucas Museum of Narrative Art

The Lucas Museum of Narrative Art seeks a Head of Registration to join its team. Reporting to the Managing Director, Museum Services, the Head of Registration will play a pivotal role in developing, implementing, and maintaining best practices for collection care, including but not limited to: acquisitions, temporary loans, and collection databases. The Head of Registration will oversee the maintenance of detailed records of the permanent collection, exhibitions, loans, packing and shipping information, import/export documents, and fine art insurance details. The position holder will be able to work effectively and timely on a wide variety of projects concurrently with the ability to be receptive to changing priorities. Additionally, the Head of Registration must be able to establish and maintain effective working relationships cross-departmentally at the museum and with external parties.

The Head of Registration will oversee a team of registrars who administer the Museum’s acquisition and loan programs, including temporary exhibition loans, outgoing loans from the collection, gifts, potential acquisitions and purchases, promised gifts and bequests, which includes budgeting, fine arts insurance arrangements and logistical analysis of shipping arrangements and performing routine inventory of the collection. The Head of Registration will provide strategic thought-leadership for the department’s priorities in alignment with institutional mission, vision and values, giving direction to full-time and project-based staff and interns. This role will educate staff on best practices in all areas of registration, across departments as we build the museum and its infrastructure.


Oversees team who manage processes for incoming acquisitions, including receipt, accession, condition reporting, labeling, and cataloging of collection objects

Documents and coordinates deaccessions, including establishing legal eligibility of objects being proposed for deaccession, in collaboration with curatorial, permanent collection registrars, and other relevant parties

Builds and manages records of the Museums’ collection and provides object and registration information to the Museum staff regarding loans, special collections, catalog information, packing, shipping, and insurance

Oversees and manages registration team who coordinate logistical details regarding outgoing and incoming loans, including loan agreement forms, gift agreements, exhibition contracts, condition reports, photo documentation, method of shipping, inspects receipts and documents related cataloging information

Oversees team who manages transportation and shipping for collection objects, which include coordinating the packing and crating of objects with Collections Management teams

In consultation with legal and key members of the registration team, supervises and administers the coordination of fine arts insurance for the museum collection objects, incoming exhibition loans, and outgoing loans from the collection

Maintains regular cooperative contact with shipping, insurance and customs brokers; processes liability and damage claims with support from other Museum registrars

With Associate Registrar, Loans & Exhibitions, designates and coordinates couriers from and to the Lucas Museum of Narrative Art, to lending, borrowing, and participating institutions; determines courier assignments and selects and trains couriers as required

Works closely with conservation, exhibition design, and curatorial to establish best practices around display requirements and casework strategies of collection works or loans for exhibition

Develops risk management strategies in collaboration with colleagues from security, collections management, and legal

Works closely with staff such as curators, art handlers, collection managers and outside personnel (such as airline and cargo handlers) in the coordination, scheduling, and monitoring of the safe movement of objects

Supervises and leads in the strategic vision for the collections information and digital asset department

With other Museum Services team members, coordinates photography for all newly accessioned objects and oversees the Collections Information & Digital Assets team who manage the ingest and organization of digital assets

Promotes compliance with Federal, State, and local laws relating to art collections management

Develop, monitors, and analyzes budget for departmental activities, exhibitions, and special projects

Supervises with Collections Information & Digital Assets team to support the management of the collection database and makes recommendations for upgrades or conversion of system, and oversees related migration of data

Alongside other Museum registrars and collections staff, works closely with curators to add notable information about the objects in the collection into the Museum’s collection database as it relates to object creation and maker, material technique, onscreen use, related objects, significance, and provenance

Manages a diverse and qualified registration team to support the development and execution of the Museum’s registration strategy

Supervises, assigns, and directs the work of Museum Associate and Assistant Registrars and other staff, as needed

Promotes a culture of high performance and continuous improvement that values learning and a commitment to quality

Mentors and develops staff using a supportive and collaborative approach

Establishes and monitors staff performance and development goals, assigns accountabilities, sets objectives, priorities, conducts annual performance reviews



Adapting & Responding to change – Adapts to changing circumstances; accepts new ideas and change initiatives; adapts interpersonal style to suit different people or situations; shows respect and sensitivity towards differences; deals with ambiguity, making positive use of the opportunities it presents

Adhering to Principles & Values– Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities; encourages organizational and individualresponsibility;ability to establish and maintain effective working relations with colleagues, volunteers, and interns

Commitment to and Knowledge of Best Practices – Proven expertise of museum registration methods, techniques and management information systems; expertise in best practices in registration, electronic collections records, special exhibitions and loan administration, and fine arts insurance and indemnity; familiarity with laws pertaining to ownership, custody, transfer, and disposition of art objects; tax laws relating to charitable donations; cultural property laws; customs restrictions; repatriation issues; judicial seizures; copyright laws, insurance laws; and fine arts insurance practices; Familiarity with basic conservation concepts, procedures, and terms

Planning & Organizing – Sets clearly defined objectives; Plans activities and projects well in advance and takes account of possible changing circumstances; Manages time effectively; Identifies and organises resources needed to accomplish tasks; Monitors performance against deadlines and milestones

Leading & Supervising – Provides others with a clear direction; sets appropriate standards of behavior; delegates work appropriately and fairly; motivates staff; provides staff with development opportunities and coaching; recruits staff of a high caliber

Presenting & Communicating Information– Speaks clearly and fluently;provides accurateinformation and key points of an argument clearly; proven ability to build relationships, engage with and work effectively and positively with a diverse group of museum colleagues; responds quickly to the needs of an audience and to their reactions andfeedback;excellent creative problem solver; ability to exercise sound judgement and thrive in an entrepreneurial, collaborative and nimble work environment; ability to manage multiple work processes and projects simultaneously and be receptive to changing priorities

Writing & Reporting–Writes clearly,succinctly,and correctly; writes convincingly in an engaging and expressive manner; avoids the unnecessary use of jargon or complicated language; writes in a well-structured and logical way; structures information to meet the needs and understanding of the intended audience


Master’s degree from an accredited college of university in art, art history, museum studies, arts administration, or a closely related field is required

Minimum ten (10) years of verifiable art museum registration experience with progressively responsible management duties is required

How to Apply

Please apply at the Lucas Museum of Narrative Art website.

Thank you.

Posted on May 9