Head Registrar

Casey Kaplan

Casey Kaplan, New York seeks full-time Head Registrar.

The ideal candidate has at least 5 years of experience in Registration and/or Shipping in a gallery, museum or fine art transport environment.

Casey Kaplan, New York is seeking applicants who can work harmoniously as a collaborative member of a team, facilitating the comprehensive and smooth handling of all shipping-related responsibilities as it pertains to the Gallery’s inventory, internal and external exhibitions and art fairs.


Primary duties and responsibilities include but are not limited to:

The organization and maintenance of an inventory of over 10,000 artworks, including overseeing four separate storage facilities, the gallery’s inventory database, and coordinating all incoming and outgoing shipments.

Liaising with the Gallery’s fine art insurance agent to facilitate and maintain the gallery’s insurance policy.

The coordination of logistics and schedules for all installations and exhibitions in public-facing galleries and private viewing rooms.

Liaising with Head Preparator to create condition reports for every incoming and outgoing artwork, as well as advise on installation instructions as needed.

The coordination of all loan and consignment agreements.

Providing support to directors in the production of artworks as needed.

The management and facilitation of all framing needs.

The management of art fairs, including the maintenance and communication of schedules and deadlines, as well as the organization of shipments domestic and international. The candidate must have a strong knowledge of customs and tax requirements for overseas shipments.

Maintain Certificates of Authenticity and Certificates of Insurance.

Comprehensive knowledge and practice of museum standards for packing, crating,

handling, installation, and housing artworks for long- and short-term care.

The Head Registrar position will oversee the Assistant Registrar, who will provide general support and focus on client acquisitions and shipping.


5 - 7 years in a gallery, museum or fine art transport environment.

Experience with programs such as Filemaker Pro is preferred.

How to Apply

Salary is commensurate with experience.

Please send resume and cover letter with the subject line “Head Registrar” to info@caseykaplangallery.com.

Posted on May 14