Individual Giving & Special Events Associate

New York Live Arts

New York Live Arts, home of Bill T. Jones/Arnie Zane Dance Company and a leading

organization in contemporary dance and movement-based art, is seeking an Individual Giving

and Special Events Associate. This role will provide vital support for the day-to-day operations

of individual giving programs and special events, with a strong focus on data management,

record-keeping, and administrative tasks. The Associate will work closely with the Special Events & Donor Engagement Manager and Director of Development, ensuring that donor data is

accurately maintained, small gift appeals are executed, and ticketing and event logistics are

managed effectively. The Associate will independently handle various administrative and certain

operational duties, contributing to the success of the organization’s fundraising efforts and donor

engagement strategies.

Responsibilities

Key Responsibilities:

  1. Annual Fund and Donor Engagement

β—‹ Assist in the annual gift renewal process for existing donors.

β—‹ Help coordinate donor communications, including regular acknowledgments and

small gift appeals.

β—‹ Track donations, maintain accurate donor records, and generate reports through

CRM Database and other platforms.

β—‹ Assist with creation and maintenance of appeal lists , preparing and

disseminating materials for small gift campaigns.

β—‹ Enter all donor and gift information in databases

  1. Special Events and Fundraising

β—‹ Assist in planning and managing special events, including the annual gala, donor

receptions, and other events organized by the development team.

β—‹ Support the management of event logistics, including maintaining ticketing lists,

confirming RSVPs, and preparing materials for guests.

β—‹ Help with the creation and distribution of event invitations, promotional materials,

and post-event communications.

β—‹ Provide administrative support to ensure smooth event execution, including

tracking guest lists and following up on event-related tasks.

  1. Data Management and Reporting

β—‹ Ensure the accuracy of donor records in the CRM platform, supporting the

tracking of donations and gift history.

β—‹ Assist with monthly and quarterly reports on donor activity, event performance,

and gift summaries.

β—‹ Prepare and review donor acknowledgment letters, ensuring timely and accurate

distribution.

β—‹ Generate regular reports for donor stewardship and provide updates to the team

on progress toward fundraising goals.

  1. Ticketing and Event Logistics

β—‹ Manage the distribution of event tickets, including tracking requests and

coordinating seating arrangements.

β—‹ Provide logistical support on event days, assisting with check-ins, guest lists, and

overall event coordination.

  1. Small Gift Appeals and Administrative Support

β—‹ Coordinate small gift appeals through direct mail, email, and other

communication channels.

β—‹ Support the development team with creating donor engagement materials, such

as solicitation letters, invitations, and thank-you notes.

β—‹ Assist with the administrative tasks associated with fundraising activities,

including filing, maintaining donor records, and managing databases.

  1. General Administrative Duties

β—‹ Provide general administrative support to the Individual Giving and Special

Events Manager, including scheduling meetings, preparing documents, and

managing day-to-day operations of the department.

β—‹ Assist with maintaining up-to-date records for all individual giving and special

events activities.

Requirements

Preferred Qualifications:

● Minimum of 2-3 years’ experience in fundraising, with a focus on individual giving, event

support, and/or administrative tasks.

● Experience with fundraising CRM databases (PatronManager, Tessitura, Salesforce)

and an understanding of ticketing/donor management systems.

● Strong organizational skills, attention to detail, and ability to manage multiple tasks

efficiently is essential.

● Excellent written and verbal communication skills, with an ability to work effectively with

donors, team members, and external partners.

● Ability to work independently, take initiative, and manage time effectively.

● Comfortable in a fast-paced environment, with a willingness to work occasional evenings

and weekends for events.

● A sensitivity to the artistic process and a commitment to supporting the mission of New

York Live Arts.

How to Apply

To Apply: Submit a resume, three professional references with contact information and titles,

and a cover letter to careers@newyorklivearts.org with “Individual Giving and Special Events

Associate” in the subject line. Selected applications will be contacted. Due to the high volume of

submissions, we will not be able to respond to phone calls or emails regarding the status of

applications.

Contact
Posted on January 27