Key Responsibilities:
- Annual Fund and Donor Engagement
β Assist in the annual gift renewal process for existing donors.
β Help coordinate donor communications, including regular acknowledgments and
small gift appeals.
β Track donations, maintain accurate donor records, and generate reports through
CRM Database and other platforms.
β Assist with creation and maintenance of appeal lists , preparing and
disseminating materials for small gift campaigns.
β Enter all donor and gift information in databases
- Special Events and Fundraising
β Assist in planning and managing special events, including the annual gala, donor
receptions, and other events organized by the development team.
β Support the management of event logistics, including maintaining ticketing lists,
confirming RSVPs, and preparing materials for guests.
β Help with the creation and distribution of event invitations, promotional materials,
and post-event communications.
β Provide administrative support to ensure smooth event execution, including
tracking guest lists and following up on event-related tasks.
- Data Management and Reporting
β Ensure the accuracy of donor records in the CRM platform, supporting the
tracking of donations and gift history.
β Assist with monthly and quarterly reports on donor activity, event performance,
and gift summaries.
β Prepare and review donor acknowledgment letters, ensuring timely and accurate
distribution.
β Generate regular reports for donor stewardship and provide updates to the team
on progress toward fundraising goals.
- Ticketing and Event Logistics
β Manage the distribution of event tickets, including tracking requests and
coordinating seating arrangements.
β Provide logistical support on event days, assisting with check-ins, guest lists, and
overall event coordination.
- Small Gift Appeals and Administrative Support
β Coordinate small gift appeals through direct mail, email, and other
communication channels.
β Support the development team with creating donor engagement materials, such
as solicitation letters, invitations, and thank-you notes.
β Assist with the administrative tasks associated with fundraising activities,
including filing, maintaining donor records, and managing databases.
- General Administrative Duties
β Provide general administrative support to the Individual Giving and Special
Events Manager, including scheduling meetings, preparing documents, and
managing day-to-day operations of the department.
β Assist with maintaining up-to-date records for all individual giving and special
events activities.