Bonhams is currently recruiting for an experienced and enthusiastic Jr. Cataloguer/Administrator for our busy, high profile, New York based Asian Art Department. Reporting to our VP and Head of Department, you will be the first point of contact for the VP and office, and be responsible for all pre-sale, sale and post-sale coordination, including liaising with our Marketing, Operations and Finance departments to ensure flawless sale activity and will oversee maintenance of all sale related deadlines; be responsible for the management of the consignor relationship, document management and contract maintenance; and be responsible for all processing and maintenance of inventory directed toward the New York Asian Art auctions;
Your Key Tasks and Responsibilities in this role will include, but not be limited to the following:
Be responsible for VP’s calendar and office management, expense processing, scheduling of travel and preparing of detailed itineraries
Liaise among different departments within the company and VP’s office and oversee correspondence via email and phone; liaise with Chinese-speaking clients and business guests
Provide sales report information to Senior Management and Specialists in order to help with Business Development and Marketing
As a department liaison, manage all sale activities and ensure New York processes are handled in a parallel fashion with San Francisco and Los Angeles offices
Responsible for the complete care of consignors including processing of contracts, inventory maintenance, resolving settlement and logistical/shipping issues, determining property status and answering all consignor inquiries
Receive, manage, and tag all incoming consignments ensuring accuracy of property in-house
Ensure all unsold items are scheduled for a future sale and the proper letters have been sent
Work with Operations and Shipping to coordinate the movement of inventory to storage locations, photo sets, preview, transporter, to buyers and return to owners
Catalogue incoming property for New York sales as well as those consigned through the NY office for sales elsewhere
Coordinate all copyright and image sourcing for comparative imagery used in catalog as well as for marketing and promotional materials
Develop recommendations to streamline work processes, enhance services and maximize profitability
Coordinate with Photography with regard to catalogue, ads and any other marketing collateral images as needed
Assist with catalogue production (proofing, front matter, index, biographies, etc. as needed)
Provide assistance to Client Services in resolution of client issues as necessary and escalate as needed
Oversee the set up of public and private previews, and support New York auctions by Phone bidding and/or Clerking
Assist with the Head of Department and other department team members with various ad-hoc tasks
Travel as needed for offsite previews and/or sales
Bachelor’s degree in appropriate discipline or equivalent
Working experience in an auction house or museum setting
Written and oral fluency in English and Mandarin Chinese is strongly recommended
Experience in and desire to learn about specialty department, Chinese objects and works of art
Exceptional organization and communication skills
Excellent problem resolution skills and customer service skills
Ability to work in a fast-paced environment with multiple deadlines
PC proficiency with MS Word, Excel, Outlook applications, and ability to learn company database
Ability to work under pressure and with multiple deadlines
Please send a resume and cover letter to recruitment@bonhams.com, with Jr. Cataloguer/Administrator in the subject line.
Bonhams offers excellent benefits including a variety of health plans and a 401(k) plan. We thank you for your interest in this position, please note that we will only contact candidates chosen for further consideration. No phone inquiries please.
Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.