Junior Cataloguer/Administrator - Chinese Works of Art


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Bonhams is currently recruiting for an experienced and enthusiastic Jr. Cataloguer/Administrator for our busy, high profile, New York based Asian Art Department. Reporting to our VP and Head of Department, you will be the first point of contact for the VP and office, and be responsible for all pre-sale, sale and post-sale coordination, including liaising with our Marketing, Operations and Finance departments to ensure flawless sale activity and will oversee maintenance of all sale related deadlines; be responsible for the management of the consignor relationship, document management and contract maintenance; and be responsible for all processing and maintenance of inventory directed toward the New York Asian Art auctions;


Your Key Tasks and Responsibilities in this role will include, but not be limited to the following:

  • Be responsible for VP’s calendar and office management, expense processing, scheduling of travel and preparing of detailed itineraries

  • Liaise among different departments within the company and VP’s office and oversee correspondence via email and phone; liaise with Chinese-speaking clients and business guests

  • Provide sales report information to Senior Management and Specialists in order to help with Business Development and Marketing

  • As a department liaison, manage all sale activities and ensure New York processes are handled in a parallel fashion with San Francisco and Los Angeles offices

  • Responsible for the complete care of consignors including processing of contracts, inventory maintenance, resolving settlement and logistical/shipping issues, determining property status and answering all consignor inquiries

  • Receive, manage, and tag all incoming consignments ensuring accuracy of property in-house

  • Ensure all unsold items are scheduled for a future sale and the proper letters have been sent

  • Work with Operations and Shipping to coordinate the movement of inventory to storage locations, photo sets, preview, transporter, to buyers and return to owners

  • Catalogue incoming property for New York sales as well as those consigned through the NY office for sales elsewhere

  • Coordinate all copyright and image sourcing for comparative imagery used in catalog as well as for marketing and promotional materials

  • Develop recommendations to streamline work processes, enhance services and maximize profitability

  • Coordinate with Photography with regard to catalogue, ads and any other marketing collateral images as needed

  • Assist with catalogue production (proofing, front matter, index, biographies, etc. as needed)

  • Provide assistance to Client Services in resolution of client issues as necessary and escalate as needed

  • Oversee the set up of public and private previews, and support New York auctions by Phone bidding and/or Clerking

  • Assist with the Head of Department and other department team members with various ad-hoc tasks

  • Travel as needed for offsite previews and/or sales

  • Bachelor’s degree in appropriate discipline or equivalent

  • Working experience in an auction house or museum setting

  • Written and oral fluency in English and Mandarin Chinese is strongly recommended

  • Experience in and desire to learn about specialty department, Chinese objects and works of art

  • Exceptional organization and communication skills

  • Excellent problem resolution skills and customer service skills

  • Ability to work in a fast-paced environment with multiple deadlines

  • PC proficiency with MS Word, Excel, Outlook applications, and ability to learn company database

  • Ability to work under pressure and with multiple deadlines

How to Apply

Please send a resume and cover letter to recruitment@bonhams.com, with Jr. Cataloguer/Administrator in the subject line.

Bonhams offers excellent benefits including a variety of health plans and a 401(k) plan. We thank you for your interest in this position, please note that we will only contact candidates chosen for further consideration. No phone inquiries please.

Bonhams is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

Posted on March 13