• Manage and coordinate all image needs: photography and videography globally, including single work images, gallery exhibitions, art fairs, bookstore, and special projects, with careful consideration of expectations and deadlines from initial request to final upload of completed assets.

• Monitor, schedule and manage incoming requests via local ticketing systems on a daily basis. Coordinate timelines and logistics with in-house Photographers, Media Assistant, contracted Photographers, Operations team, Art Handlers, Registrars, Artist Studios and other relevant team members to ensure timely fulfillment of inbound requests.

• Schedule and manage contracted Photographers and/or Videographers to manage the workload.

• Collaborate and liaise with external Photographers, videographers and others vendors as needed.

• Liaise with relevant parties to confirm necessary approvals, establish shoot requirement details, and communicate project updates and developments where needed.

• Compile shot lists and distribute the run of show specifications to relevant staff members and teams ahead of scheduled photo shoots.

• Oversee scheduled photo shoots, by delegating supervision or ensuring themself all works are photographed.

• Maintain close collaboration and support to in-house Photographers.

• Ensure gallery protocols and in-house standards are upheld at all times which includes but not limited to: efficient photo-request and approval workflow, quality control, adhere to our photography guidelines, and maintain and oversee accuracy of all metadata, labeling/filing of completed assets in server and database.

• Maintain and oversee the upkeep of the gallery’s digital image archive.

• Process all media invoices in accordance to project-based budgets and prior expense approvals.

• Manage Sales PDF deadlines and all related aspects alongside the Content Manager and oversee preparation of pages in collaboration with the Media Assistant and Photographer.

• Coordinate and oversee media for onsite and offsite public programs - sound, photo and video, in coordination with the Communications Director, Facilities and Events Coordinator and in-house or external Photographers and Videographers.

REQUIREMENTS

• Bachelor of Arts degree with a minimum 2-4 years experience working in a project management or photography role at a gallery, museum, or comparable arts organization preferred.

• Working knowledge of Adobe Creative Suite, specifically Photoshop, Lightroom and Premiere

• Knowledge of photography and photo shoot workflows.

• Experience shooting and editing single work and exhibition images preferred.

• Flexible and interested in learning new processes, systems, programs.

• Knowledge and continued interest in contemporary art and art history.

• Experience communicating and working with artists/artists’ studios preferred.

• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

• High attention to detail, exceptional organizational skills, and ability to implement and manage multiple projects and timelines, and large volume of email correspondence.

• Flexible and adaptable; able to shift priorities with urgency if necessary.

• Experience using an inventory database program such as ArtBase preferred.

• Experience with project management tools such as Monday.com preferred.

• Works well with others and is experienced in managing a team.

• Excellent written and verbal communication skills.

• Proficiency with Mac OS and Microsoft Office.

• Use of a personal vehicle for work will be required.

BENEFITS

• Monthly premiums for PPO, HMO or PPO + HSA plan medical insurance options (100% employer sponsored, at no cost to employee)

• Monthly premiums for Vision insurance (100% employer sponsored, at no cost to employee)

• Voluntary Dental Insurance (offered to employees with pre-tax deduction from payroll)

• Monthly premiums for Life Insurance (100% employer sponsored, at no cost to employee)

• Paid vacation days (2 weeks annually, prorated during first year based on start date)

• Paid sick time (6 days frontloaded annually, prorated during first year of employment based on start date)

• Paid holidays (major holidays including two weeks at end of year)

• Paid gallery closures (days vary per year based on exhibition schedules)

• Paid family leave

• Participation in a 401k retirement plan

• Staff discounts on gallery publications, merchandise, and select artworks

• Weekly Onsite Yoga on Thursdays