Office Administrative Assistant

ThePackengers

www.thepackengers.com/en

About Us

We are a leading logistics and fine art shipping company specializing in the safe handling, transportation, and installation of valuable artworks and collectibles. Our clients include galleries, auction houses, museums, and private collectors worldwide. We pride ourselves on precision, professionalism, and white-glove service.

Position Overview

We are seeking a highly organized, detail-oriented Office Administrative Assistant to support our operations and management teams. This role focuses on internal administrative functions, light bookkeeping, and HR assistance — without sales or phone-based customer service responsibilities. It’s ideal for someone who enjoys behind-the-scenes coordination, accuracy, and keeping operations running smoothly.

Responsibilities

Provide administrative support to operations and management teams

Assist with light bookkeeping tasks such as invoice entry, expense tracking, and reconciliations

Support HR functions, including:

Processing employee timesheets

Assisting with payroll preparation and submission

Onboarding new hires and maintaining personnel files

Tracking vacation, sick leave, and other time-off requests

Maintain organized digital and physical filing systems

Order and manage office supplies and vendor relationships

Assist with scheduling, data entry, and general office coordination

Contribute to special projects and operational improvements as needed

Requirements

Previous administrative or office support experience (experience in logistics, shipping, or art-related fields a plus)

Basic bookkeeping knowledge and comfort with financial recordkeeping

Experience handling timesheets and/or payroll is preferred

Strong organizational skills and attention to detail

Excellent written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database systems

Ability to work independently, prioritize tasks, and meet deadlines

Discretion and professionalism in handling sensitive information

How to Apply

Please submit your resume and a brief cover letter detailing your relevant experience and interest in the role to hannah.solveig@thepackengers.com.