About Dyson & Womack:
Dyson & Womack is an art consulting firm and fabrication studio (DW Studio) based in Los Angeles. Our work supports the future of creative culture around the globe. We inspire artists and institutions to imagine and implement accessible, equitable, and sustainable art programs that actively support and serve communities.
Office Administrator Job Summary:
At Dyson & Womack, we work across diverse projects with public and private clients throughout the creative industry. Our employees have expertise in project implementation and management, strategic planning, critical thinking, fabrication and engineering, and support a progressive vision of our contemporary cultural landscape. As an Office Administrator, you will operate with integrity, transparency, and resourcefulness; supporting our clients and the diverse communities and artists with which we work.
An ideal candidate will be an organized and motivated individual, passionate about art, who will work alongside the team in many aspects of day-to-day operations. Reliability and attention to detail are critical along with an interest in the arts and a professional demeanor. This position is a great opportunity to gain deep exposure and experience in the arts and art-making.
Office Administrator Duties & Responsibilities:
Office administration and communication
General office administration tasks, including email and visitor correspondence;
Maintain office supplies and organization;
Manage team calendar, coordinate meetings, and travel arrangements;
Organize and keep up to dates files, both physical and digital; and
Prepare company documents and marketing materials using approved templates.
Manage set up of new building amenities, including internet, security, and more.
Coordinate the transfer, purchase, and delivery of workshop equipment.
Organize health and safety compliance in the new workspace, including maintaining manuals, notices, and training records.
Accounting and bookkeeping
Handle basic accounting tasks, such as processing Accounts Receivable (AR) and Accounts Payable (AP).
Prepare client invoices and track outstanding payments.
Light bookkeeping under the direction of the Operations Manager, including expense tracking by project codes.
Maintain the social media calendar and assets.
Ensure regular posts are approved and scheduled.
Monitor social media audience and respond to inquiries.
Assist in Special Projects
Support various departments with special projects, as assigned by management.
Participate in office-related initiatives and improvements.
Other duties as requested
Previous administrative experience is preferred.
Proficient on Mac, Google Calendar & Drive, and Microsoft suite required.
Adobe Illustrator and InDesign is required, with experience in Lightroom being a plus.
Excellent communication skills, both written and verbal.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize tasks effectively.
Enthusiasm, creativity, and a willingness to learn and adapt.
Reliable and punctual with a positive attitude.
Minimum Required Qualifications:
A valid California driver’s license is required.
Light travel for work will be occasionally required.
Interested candidates should submit an their resume and a brief cover letter outlining their qualifications for the Office Administrator position and interest in working at Dyson & Womack to email@example.com with the subject header “Office Administrator”.
Only qualified candidates selected for the interview process will be contacted. Dyson & Womack may retain applicant cover letters and resumes for future job opportunities.
Equal Employment Opportunity:
Dyson & Womack is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.