Office Administrator Responsibilities:

• Managing the front door, receiving and distributing mail and packages, receiving and attending to guests, preparing the office for visitors and events

• Answering and directing phone calls and emailed requests, responding to general inquiries

• Ordering and maintaining office supplies, running errands as needed

• Scheduling office maintenance and supervising external contractors as well as building staff

• Reconciling basic accounting for office expenses

• Assisting staff with administrative or logistical duties as requested

Intellectual Property Administrator responsibilities:

• Creating records for all licensing and image requests

• Processing the associated licensing payment reports

• Maintaining the Foundation’s merchandise archive

• Identifying infringements of the Foundation’s intellectual property

• Updating and organizing the Foundation’s legal records and files, which may involve archival research

• Assisting with other miscellaneous tasks as required by the Foundation’s General Counsel, Intellectual Property Manager, and Content Manager

• A bachelor’s degree, or equivalent, and at least one year of administrative experience

• Computer literacy in Macintosh OS

• Fluency in written and spoken French is desired

• An interest in the Artist and the Foundation’s activities and Mission as well as an eagerness to learn about art law and intellectual property

• Excellent attention to detail, motivated and eager to pitch in, and able to identify and solve problems with minimal supervision

• Excellent communication, organizational, and time management skills

• Working hours: M–F 10­am–6pm, onsite office hours are required

Starting salary is $40,000/yr.

Position is supervised by the Calder Foundation’s General Counsel