Office and Intellectual Property Administrator

Calder Foundation

The Calder Foundation, a nonprofit institution dedicated to preserving the legacy of the artist Alexander Calder, is seeking to hire a full-time Office and Intellectual Property Administrator. This position is responsible for serving as first point of contact and managing the general operation of the office as well as assisting the Foundation’s Legal Department. This administrative position is an excellent opportunity for a responsible individual looking to contribute to and grow with our organization.


Office Administrator Responsibilities:

  • Manage the front door, receive and distribute mail, and welcome guests

  • Answer and redirect phone calls and emails, respond to general inquiries by phone or email

  • Order and maintain office supplies, purchase office groceries, run additional errands as needed

  • Schedule office maintenance and supervise external contractors as well as building staff

  • Reconcile basic accounting for office expenses

  • Assist staff with additional administrative or logistical duties, such as event preparation, as needed

Intellectual Property Administrator responsibilities:

  • Field licensing requests from all international rights agencies including but not limited to ARS, DACS, ADAGP, VEGAP, and The Copyright Agency

  • Create and maintain records for all licensing requests and process associated licensing payment reports

  • Maintain the Foundation’s merchandise archive

  • Identify infringements of the Foundation’s intellectual property

  • Maintain the Foundation’s legal records and files, conduct research in Foundation archives as necessary

  • Compose research memos and provide direct administrative assistance for the General Counsel

  • Assist with other miscellaneous tasks as directed by the Intellectual Property and Content Managers



  • A bachelor’s degree, or equivalent, and at least one year of administrative experience

  • Fluency in written and spoken French is desired

  • An interest in the Artist and the Foundation’s activities and Mission as well as an eagerness to learn about art law and intellectual property

  • Excellent attention to detail, motivated and eager to pitch in, and able to identify and solve problems with minimal supervision

  • Excellent communication, organizational, and time management skills

  • Working hours: M–F 10­am–6pm, in-person

How to Apply

Starting salary is $40,000/yr with generous benefits package, including paid sick and vacation leave and optional 403(b) account.

Position is supervised by the Calder Foundation’s General Counsel.

The Calder Foundation is an equal opportunity employer. We welcome applicants from all backgrounds, including those from marginalized communities, and are committed to creating a diverse and inclusive environment for all employees.

To apply, please send a cover letter and resume to:


Posted on October 5