Office Administrator Responsibilities:

• Manage the front door, receive and distribute mail, and welcome guests

• Answer and redirect phone calls and emails, respond to general inquiries by phone or email

• Order and maintain office supplies, purchase office groceries, run additional errands as needed

• Schedule office maintenance and supervise external contractors as well as building staff

• Reconcile basic accounting for office expenses

• Assist staff with additional administrative or logistical duties, such as event preparation, as needed

Intellectual Property Administrator responsibilities:

• Field licensing requests from all international rights agencies including but not limited to ARS, DACS, ADAGP, VEGAP, and The Copyright Agency

• Create and maintain records for all licensing requests and process associated licensing payment reports

• Maintain the Foundation’s merchandise archive

• Identify infringements of the Foundation’s intellectual property

• Maintain the Foundation’s legal records and files, conduct research in Foundation archives as necessary

• Compose research memos and provide direct administrative assistance for the General Counsel

• Assist with other miscellaneous tasks as directed by the Intellectual Property and Content Managers

Requirements:

• A bachelor’s degree, or equivalent, and at least one year of administrative experience

• Fluency in written and spoken French is desired

• An interest in the Artist and the Foundation’s activities and Mission as well as an eagerness to learn about art law and intellectual property

• Excellent attention to detail, motivated and eager to pitch in, and able to identify and solve problems with minimal supervision

• Excellent communication, organizational, and time management skills

• Working hours: M–F 10­am–6pm, in-person