Operations + Administrative Infrastructure

• Work closely with the Managing Director in overseeing day-to-day organizational operations

• Support the Director of Artist Initiatives by managing team workflows, timelines, and task tracking in AirTable and Slack

• Develop, implement, and maintain clear, functional, and sustainable systems for scheduling, workflows, templates, and internal communication across teams

• Oversee organizational operations, including inventory, vendors, subscriptions, shared calendars, and internal operational systems

• Monitor operational workflows and systems to identify inefficiencies, gaps, or points of strain, and propose thoughtful, scalable improvements

• Anticipate operational needs related to productions and organizational activities, addressing issues proactively before they escalate

• Ensure institutional processes are consistent, transparent, and manageable

• Coordinate team meetings, schedules, and shared calendars to support cross-departmental alignment

• Support planning and logistics for quarterly and annual staff retreats, all-staff meetings, and leadership convenings

• Maintain accurate operational documentation and shared databases to support continuity, accountability, and institutional memory

• Support financial administration and preparation of financial reports and materials for internal review, Board use, and funder reporting

• Assist with fiscal sponsorship and grant reporting

Development Operations + Project Management

• Project manage the organization’s development and fundraising work in close partnership with the Managing Director

• Create and maintain comprehensive development calendars, timelines, and task plans for grants, reports, campaigns, and funder deliverables

• Coordinate proposal development and reporting processes across internal staff, consultants, and leadership

• Track grant pipelines, deadlines, reporting requirements, and compliance obligations

• Manage development systems and tools (CRM, grant trackers, document repositories) to ensure accuracy, accessibility, and institutional memory

• Prepare drafts, supporting materials, budgets, and attachments for grant proposals and reports as needed

• Support donor stewardship logistics, including briefings, materials preparation, and follow-up

• Ensure alignment between fundraising activities, organizational strategy, operational capacity, and artistic priorities

Cross-Departmental Alignment + Team Leadership

• Act as a central coordination point between artistic, programmatic, and operational teams

• Support preparation for Board meetings, committee work, and organizational planning processes

• Track action items, timelines, and follow-up from leadership and Board meetings

• Ensure information flows clearly and consistently across teams, documenting decisions, timelines, and next steps

• Participate in planning meetings, check-ins, and cross-departmental reviews to support alignment and accountability

• Foster a collaborative, respectful, and mission-aligned team culture that supports creativity and accountability

• Model principled leadership and clear communication internally and externally, and lead reflective practices that support learning and continuous growth

• Act as a steward of For Freedoms’ relationships and public presence, ensuring integrity, follow-through, care, and trust remain central to the work

QUALIFICATIONS

• 3–5+ years of experience in production, operations, or project management roles within arts, cultural, nonprofit, or creative organizations, with demonstrated responsibility for complex, multi-part projects.

• Strong operational skills, with experience developing and maintaining clear systems for workflows, scheduling, documentation, and internal communication within a small or mid-sized organization.

• Demonstrated experience project managing fundraising or development work, including grants and reporting

• Strong organizational and systems-thinking skills, with the ability to manage multiple timelines and priorities.

• Advanced administrative skills, including the ability to manage multiple timelines simultaneously, anticipate gaps, and resolve challenges proactively.

• Demonstrated ability to manage and monitor budgets, expenses, and forecasts, and to collaborate with senior leadership on financial planning and resource allocation.

• High emotional intelligence, strong interpersonal skills, and the ability to communicate clearly and respectfully with artists, staff, leadership, and external partners with accountability, mentorship, and sustainable expectations.

• Excellent written and verbal communication skills

• Experience using project management and operational tools (e.g., AirTable, Google Workspace, budgeting software, shared calendars, internal databases), with the ability to design and improve systems as organizational needs evolve.

• Experience supporting Board-related processes

• Experience in non-profit, arts, culture, or social justice organizations

• Alignment with For Freedoms’ mission, values, and commitment to equity and care

For Freedoms is an equal opportunity employer. All qualified candidates will receive consideration without regard to race, color, religion or creed, gender, gender identity or expression, familial status, sexual orientation, disability, national origin, age, arrest or pre-employment conviction record, or military status. Our work engages social, political, and cultural currents while fostering creativity, experimentation, and collaboration. We value individuals whose experiences and perspectives embody a commitment to civic dialogue, cultural production, and artistic expression that shapes public discourse and imagination.