Operations and Grants Manager (OGM)


Fathomers seeks a dedicated, experienced Operations and Grants Manager to support the long-term financial and operational health of the organization. This is an opportunity to play a key role in advancing Fathomers’ mission through organization-wide oversight, detail-driven workflows, and administrative excellence. The ideal candidate will be a highly organized and committed team member and will have a significant impact on the internal operations and fundraising success of a multi-disciplinary organization in the field of contemporary art.


This is a full-time position that requires occasional evening or weekend hours. The salary is commensurate with experience and includes a generous benefits package with employer-paid health insurance and paid time off for vacation, personal days and holidays. Anticipated start date is September 2021.


In 2021, Fathomers transitioned to a teleworking model mixed with in-person quarterly collaborative working retreats, site-specific program activities and frequent meetings held in and around Los Angeles. Applicants should reside in the Southern California region.



  • In coordination with Directors:

  • Develop, implement and oversee effective operating strategy, policy, guidelines and procedure

  • Liaise with Fathomers’ legal counsel to secure necessary contracts and agreements

  • Oversee Fathomers’ insurance coverage

  • Identify and implement sound human-resource practices

  • Independently:

  • Ensure operational compliance for the organization

  • Maintain organizational records and prepare financial reports

  • Enable the team to complete projects on time and on budget

  • Limit exposure with timely invoicing and payments

  • Act as primary liaison for accountants/bookkeepers

  • Record all expenses, donations, transactions and other financial data

  • Review all accounts for accuracy

  • Make payments, deposits and record data

  • Organize expenses and allocate costs

  • Prepare payroll for timely processing

  • Research and manage project-specific insurance policies

Grant Research and Application Management:

  • Research and identify funding opportunities among foundations, government agencies and corporations

  • Maintain and implement application calendar

  • Work collaboratively with staff to develop proposal ideas and draft letters of inquiry

  • Oversee applications from preparation to submission

  • Prepare budgets, monitor expenditures and produce necessary financial reports

  • Oversee award acceptance, compliance and reporting

Additional Support:

  • Attend staff meetings, other administrative meetings and occasional programs and events

  • Assist in schedule management and travel planning across departments



  • Superior organization skills and ability to follow precise instructions

  • Eagerness to work in a team environment

  • Comfortable working independently

  • Ability to organize, prioritize and meet critical deadlines

  • Ability to exercise sound judgment, ethical decision-making and reliable discretion

  • Technological savvy, with Quickbooks Online and G-Suite proficiency, and willingness to learn new applications

  • 5+ years experience in a relevant operations, accounting and/or grant management role

How to Apply


Fathomers strongly encourages candidates from backgrounds generally underrepresented in arts employment to apply, as well as applicants with demonstrated interest in integrated art/science projects.

Email a single PDF attachment that includes a letter of interest and résumé to yes@fathomers.org. The subject line of your email should be OGM/[your first and last name].

Application screening and initial phone interviews will be on a rolling basis. “In-person” video interviews will follow. Due to the volume of applicants, candidates will be contacted only in the event that we wish to further discuss your qualifications.

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Posted on September 1