Operations Assistant

New York Philharmonic

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Founded in 1842, the New York Philharmonic is the oldest symphony orchestra in the United States, and one of the oldest in the world. Each season the Philharmonic connects with up to 50 million music lovers through live concerts in New York City, worldwide tours, and residencies, as well as its digital recording series; international broadcasts on television, radio, and online; and through its varied education programs and expansive digital archive. With the renovation of David Geffen Hall, the New York Philharmonic is now poised for transformation, exciting growth, and development.

The New York Philharmonic seeks an Operations Assistant to provide administrative and production support to the Operations Department.

  1. Serve as NYP’s principal liaison with Lincoln Center staff, building management staff, and vendors regarding day-to-day facility maintenance and operational needs of the NYP.

  2. Assist David Geffen Hall Project Executive with correspondence, coordinating meetings, maintaining files and general administrative support; other tasks on an as-assigned basis related to coordination of DGH renovation project.

  3. Assist the VP, Production & Venues in scheduling, preparing materials for, and taking minutes in various organizational planning meetings and negotiations.

  4. Support Operations Department staff with budget planning, budget reforecasting, invoice processing and expense tracking.

  5. Open and process mail as part of “mail team” rotation, assist NYP staff with postage machine, express delivery services, and similar. Coordinate ID card, workstation, and phone service issues with IT department staff.

  6. Serve as a member of the “safety team”: ensures that COVID protocols are maintained and testing equipment is properly used and monitored; assists with maintenance of NYP safety plan, oversees CPR certification, and maintains AED devices on premises.

  7. Process invoices including monthly and quarterly invoices for benefit payments to IATSE (Local and National) and vendor payments

  8. Miscellaneous duties as required.


A college degree with excellent communication skills; previous experience in an orchestra or performing arts organization required; working knowledge of classical music, including terminology and repertoire, a plus; familiarity with building operations and facilities management is also a plus; ability to focus on details and problem-solve while handling many projects simultaneously; must be diplomatic and flexible while working irregular hours (mornings, nights and weekends, including overtime).

The New York Philharmonic offers a competitive salary and comprehensive benefits package including medical, dental, life, long term disability insurance, generous vacation and sick days, 403(B) plan match, commuter benefits, and more.

How to Apply

Please submit a resume and a cover letter along with your salary expectations to resumes@nyphil.org.

No phone calls, please. Although we appreciate your interest, we will only contact applicants we are considering for interview.

Posted on March 15