Operations Coordinator

Heritage Auctions


Seeking a detail-oriented Operations Coordinator with excellent client service skills to support operations for our regional office in Chicago. Responsible for supporting daily operations in multiple departments, including packing, shipping, and receiving, entering consignment property, and assisting otherwise as needed.



Process incoming consignments and shipments accurately and efficiently, including:

Opening packages, and unpacking contents safely and thoroughly

Labeling/tagging and verifying contents of packages

Creating and updating electronic reports for the consignment

Support and communicate with Consignment Directors throughout the consignment process

Communicate with clients as needed during the consignment process

Research the status of consignments

Pack and ship consigned property appropriately, with extra care in handling fragile and delicate items.

May occasionally lift up to 50 pounds

Assist in loading and unloading items

Comply with office and property security requirements

Comply with office operating procedures

Assist with local highlights previews, appraisal days, and other events as needed (assist with event logistics such as catering, supplies, furniture rentals)

General art handling responsibilities

Maintain gallery display space and common areas (i.e. painting and spackling)

Perform inventories of consignment material



High school diploma required; Bachelor’s degree preferred

Minimum 2+ years of operations or shipping experience; auction experience preferred

Strong knowledge of logistics


Valid Driver’s License preferred


Action-oriented with skills and aptitude to excel in a fast-paced and deadline-driven environment

Ability to prioritize and multi-task

Must be highly detail-oriented

Excellent communication and interpersonal skills; demonstrated ability to communicate with all organizational levels

Flexibility to work overtime and weekend hours when necessary


Individual must be able to work independently in a fast-paced environment. During peak periods, there may be mandatory overtime; work extended hours nights and weekends. This position may require overnight travel based on business needs.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE

How to Apply

Click on the link to apply directly on our website!

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Posted on February 5