ESSENTIAL DUTIES AND RESPONSIBILITIES:

● Oversees basic bookkeeping functions including: managing school and direct student billing, invoicing, payments and vendor relations

● Maintains Program operations including student access, building office relations and physical upkeep of program space as needed.

● Finds new and maintains existing relationships with Internship providers and assists faculty in internship placements.

● Serves as primary liaison with housing subcontractor

● Oversees all components of student housing including but not limited to student placements, students’ housing issues, check in/out, and deposit management

● Serves as primary liaison with University Registrar and Accounting offices

● Transmits and collects Program Assessments including student, internship and faculty evaluations

● Manages and maintains CRM, Master Calendar, Student Portal, Faculty and Student handbook

● Researches and updates sending-school deadlines and calendars and maintains connections with off campus study offices

● Facilitates, prepares, and assists at Program Events including orientation, exhibitions and lectures

● Serves as primary liaison with Clery Act Compliance, Connect Ed and health and safety compliance

● Manages Program software and hardware needs maintaining subscriptions, evaluating current equipment, procuring equipment, and partnering with vendors as needed

ADDITIONAL DUTIES AND RESPONSIBILITIES:

● Provides generalized Program support as needed and performs other duties as assigned

REQUIRED QUALIFICATIONS:

● Passion for, or interest in visual, written, performing or other arts - practicing artists encouraged to apply

● Desire to work on a highly collaborative team committed to excellent art educational experiences

● Demonstrated ability to articulate complex ideas verbally and in writing to a broad range of recipients

● Demonstrated ability to communicate to individuals of varied backgrounds and points of view

● Willingness to learn, adapt, and partner cross-functionally

● Excellent attention to detail with demonstrated work history in accounting or bookkeeping

● Associates degree or commensurate experience

PREFERRED QUALIFICATIONS

● Preference for practicing artists

● Experience with Quickbooks or comparable bookkeeping software and 1-5 years of accounting experience

● Website maintenance and design experience, preferably with Square Space

● 1-5 years of prior administrative experience

● Work experience in the higher education or broader education field a plus