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JOB SUMMARY:
The New York Arts Program (NYAP) is an off-campus study program students for college students in the arts, based in New York City. As a passionate team of arts educators who are also professional practitioners, we are looking for our next Program Coordinator to join our efforts in offering exemplary arts education experiences to students in one of the most dynamic art cultures in the world!
The NYAP Program Coordinator provides administrative and clerical support to the NYAP by supporting leadership, faculty, and staff. The Program Coordinator is the face of the NYAP Office, actively ensuring the office runs in a smooth, effective, and efficient manner and the varied needs of the program and its stakeholders are met in a timely and professional manner.
The core purpose of this position is to support the behind the scenes functions of the NYAP that enable students and educators to maximize their experience in our programs. This role is four days a week, in-person at our office in Manhattan, with a Monday through Thursday schedule and occasionally evening and weekend event support as needed. This role will be approximately 60% administrative support duties, 10% events coordination and support, and 30% internship coordination.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
● Oversees basic bookkeeping functions including: managing school and direct student billing, invoicing, payments and vendor relations
● Maintains Program operations including student access, building office relations and physical upkeep of program space as needed.
● Finds new and maintains existing relationships with Internship providers and assists faculty in internship placements.
● Serves as primary liaison with housing subcontractor
● Oversees all components of student housing including but not limited to student placements, students’ housing issues, check in/out, and deposit management
● Serves as primary liaison with University Registrar and Accounting offices
● Transmits and collects Program Assessments including student, internship and faculty evaluations
● Manages and maintains CRM, Master Calendar, Student Portal, Faculty and Student handbook
● Researches and updates sending-school deadlines and calendars and maintains connections with off campus study offices
● Facilitates, prepares, and assists at Program Events including orientation, exhibitions and lectures
● Serves as primary liaison with Clery Act Compliance, Connect Ed and health and safety compliance
● Manages Program software and hardware needs maintaining subscriptions, evaluating current equipment, procuring equipment, and partnering with vendors as needed
ADDITIONAL DUTIES AND RESPONSIBILITIES:
● Provides generalized Program support as needed and performs other duties as assigned
Requirements
REQUIRED QUALIFICATIONS:
● Passion for, or interest in visual, written, performing or other arts - practicing artists encouraged to apply
● Desire to work on a highly collaborative team committed to excellent art educational experiences
● Demonstrated ability to articulate complex ideas verbally and in writing to a broad range of recipients
● Demonstrated ability to communicate to individuals of varied backgrounds and points of view
● Willingness to learn, adapt, and partner cross-functionally
● Excellent attention to detail with demonstrated work history in accounting or bookkeeping
● Associates degree or commensurate experience
PREFERRED QUALIFICATIONS
● Preference for practicing artists
● Experience with Quickbooks or comparable bookkeeping software and 1-5 years of accounting experience
● Website maintenance and design experience, preferably with Square Space
● 1-5 years of prior administrative experience
● Work experience in the higher education or broader education field a plus
How to Apply
Send application materials to emilie@nyartsprogram.org
Cover letter
Resume
Two references
Ohio Wesleyan is the Managing College for the program awarding credit for participation. Ohio Wesleyan is an equal opportunity employer.
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Posted on March 2