Public Programs Assistant Producer

The Shed

theshed.org

About The Shed

In our highly adaptable building on Manhattan’s west side, The Shed brings together established and emerging artists to create new work in fields ranging from pop to classical music, painting to digital media, theater to literature, and sculpture to dance. We seek opportunities to collaborate with cultural peers and community organizations, work with like-minded partners, and provide unique spaces for private events. As an independent nonprofit that values invention, equity, and generosity, we are committed to advancing art forms, addressing the urgent issues of our time, and making our work impactful, sustainable, and relevant to the local community, the cultural sector, New York City, and beyond.

About the Position

The Shed’s Public Programs Assistant Producer plays a critical role in all aspects of the planning, management, execution, and evaluation of a robust yearly multidisciplinary artist-led programming calendar. The Assistant Producer will provide administrative, logistical, operational, artist services, producing and project management support for The Shed’s Civic Programs, Community Events, Interpretive and Public Programming, including the online digital program Up Close, Meet at The Shed open house, commissioning program Open Call (performing art productions), conversation series, among others. This role is best suited for someone with events, production, theatre, festival, and/or stage management experience.

The person in this role will report to the Director of Civic Programs, and be a key member of a larger team tasked with supporting, commissioning, and amplifying NYC artists that reflect a diverse range of disciplines, backgrounds, identities, abilities, and sensibilities, at every level of their careers, developing programs and practices that engage NYC audiences, centering representation, inclusion and equity in relevant and meaningful ways.

Responsibilities

Oversee and manage day-to-day administrative support of Civic Programs, including research and development (artists, collaborators, partners, mentors, etc.); budget creation; project checklists; timelines; production schedules, etc.
Manage all logistical and production needs related to Civic Programs, including tech riders, floor plans, stage plots, equipment rentals, and any other needs in collaboration with Production, Facilities, and Operations teams
Track and update civic program goals, tasks, timelines in ProofHub
Manage civic program schedule in VenueOps (institutional venue calendar)
Stage manage online/in person programs/talks
Be the main point person to advance artist management and artist services, logistics, correspondence, communication, and scheduling
Maintain and update civic program artist database in Tessitura
Draft and issue artists and other agreements related to the Programs
Request and track payments and financial records for all associated artists, collaborators, and production expenses, in close collaboration with the Finance Department
Develop PowerPoint program presentations for internal and external meetings
Facilitate the creation of all program marketing materials and collaterals, in close collaboration with Marketing and Communications and Editorial Departments
Liaise as needed with other Shed Departments including but not limited to Marketing and Communications, Visitor Experience, Facilities, Finance, Development, Human Resources, Curatorial, in consultation with the Director of Civic Programs
Design and manage evaluation tools and reporting systems, as needed
Schedule, be on site for, and lead as needed, meetings, rehearsals and performances/exhibitions for the individual programs
Other duties as assigned

Requirements

Qualifications and Qualities

Bachelor’s degree or comparable work experience and vocational training
Three or more years of professional experience in managing performances, events, and talks
An understanding of disciplines represented at The Shed: performing arts (including dance, theater, performance), visual arts (all media), music, literary arts, film, fashion, design, as well as interdisciplinary and new-media work
Ability to work on various projects at any given time, in various stages of development, in a fast-paced environment
Mission driven, self-motivated, collaborative team player
Strong organizational skills
Outstanding communication (written and verbal) and negotiation skills; diplomatic attitude
Excellent attention to detail and ability to problem solve
Ability to work flexible hours, including evenings and weekends

Compensation

Compensation will be commensurate with experience. Please provide salary requirements with your application.

The Shed is an Equal Opportunity Employer, committed to the goal of building a culturally diverse staff, and strongly encourages applications from minority candidates.

How to Apply

Interested candidates should complete an application and submit résumé and cover letter in a single Word or PDF document saved as candidate’s first and last name through our Career Center page to the link below.

Only résumés and cover letters submitted in this format will be reviewed. No phone calls, please.

Apply