Registrar

Hales Gallery

Hales Gallery seeks a Registrar who is organized, motivated and self-driven to join the New York office.

The candidate will work closely with teams in New York and London on exhibitions, client services, art fairs, and general inventory projects. To install exhibitions with the support of gallery staff and/or freelance art handlers and maintain professional inventory, storage, and registration procedures.

Hours: Three days p/w (Mondays essential), 10am-6pm. Potential for more during busy periods

Salary: Commensurate with experience.

Hours: Monday - Friday, 10am-6pm.

Benefits: Healthcare, Dental/Eye. Retirement after 1 year.

Responsibilities
  • Plan and oversee shipment of artworks both domestically and internationally.

  • Maintain up-to-date digital inventory on Art Logic database, ensuring available artwork is fully and accurately processed i.e. dimensions and inscriptions confirmed; frame labels applied; appropriate storage; verso images filed; packing assessed.

  • Produce and/or manage outgoing and incoming consignment agreements.

  • Produce receive and release notes.

  • Maintain orderly digital and hard-copy files.

  • Obtain condition reports.

  • Ensure artworks are correctly labelled.

  • Manage art work storage (onsite and with external companies).

  • Manage sold client shipping; obtain estimates and Certificates of Insurance; coordinate with clients for their needs; advise clients where necessary; relay all client information to Sales Team.

  • Secure competitive estimates for shipments and stay within budget.

  • Manage import, export, and sold shipment files in preparation for future audit.

  • Oversee domestic customs and artwork receipt documentation.

  • Work with art handlers to oversee installation of art works when required to do so.

Requirements
  • Thorough, organized, team-minded, resourceful, detail-orientated, and professional effective communication with colleagues, artists, clients, and vendors.

  • Candidates must possess strong written and communication skills. An acute attention to detail is key, as is multi-tasking, prioritization, and efficiency with assigned tasks. Superior professionalism when communicating via email, phone, and in-person is essential. Experience with ‘Art Logic’ database systems is preferable though not essential.

How to Apply

Apply with resume and cover letter.

Hales Gallery is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, marital status, disability, age, gender, sexual orientation, gender identity or expression, national origin, or any other status protected under federal, state or local law.

Contact
Posted on July 1