INVENTORY

• Oversee all incoming and outgoing artworks for Art Fairs and Offsite Exhibitions

• Manage and conduct database entries thoroughly including provenance, exhibition history, etc. (pertaining to Art Fairs and Offsite Exhibitions)

• Manage and conduct condition reports, label artworks appropriately, file reports in server, and update Artbase as necessary (pertaining to Art Fairs and Offsite Exhibitions)

• Organize collections, packing, and shipments of artwork for Art Fairs and Offsite Exhibitions, alongside the Director of Logistics.

• Ensure Artbase locations are updated and follow up for relevant shipping documents for Assistant Registrar to file.

• Oversee consignments for Art Fairs and Offsite Exhibitions, including drawing up initial consignments, managing expirations, renewals, policies, returns, and alerting appropriate staff regarding expirations and renewals

• Oversee and coordinate artwork conservation, ensure safe care and handling of artworks for Art Fairs and Offsite Exhibitions and inform the appropriate staff as necessary

• Track artwork reserves and sales alongside Registrars

• Work with the Photography Coordinator in ensuring all artworks for Art Fairs and Offsite Exhibitions are professionally photographed, filed in server, and uploaded to the database

• Manage resale agreements, shipping, and returns

• Inform relevant staff regarding new resale inventory and extensions

• Manage Donations & Museum acquisitions alongside the Finance Coordinator

LOANS AND INSURANCE

• Oversee and manage loans of artworks pertaining to Art Fairs and Offsite Exhibitions

• Manage Global Fine Art Insurance Policy and oversee the Annual Inventory and Insurance renewal alongside the Director of Finance, working closely with the Assistant Registrar

• Manage temporary insurance and certificates of insurance

GENERAL

• Oversee all logistics pertaining to Art Fairs and Offsite Exhibitions as required

• Create and maintain timelines, deadlines, and planning tools for all matters concerning art fairs and off-site exhibitions and communicate relevant information to gallery staff, alongside the logistics team

• Work with fair and exhibition budgets set by Accounting

• Update and maintain the Artbase checklist for each art fair

• Travel to assist with exhibitions, installations, production of artworks, and site visits as needed

• Oversee the production of artworks pertaining to Art Fairs and Offsite Exhibitions alongside the Director of Operations and the Production Coordinator

• Oversee and generate installation manuals pertaining to inventory related to Art Fairs and Offsite Exhibitions

alongside the Director of Operations and the Head Preparator

REQUIREMENTS

• 5 years relevant experience at a gallery, museum, or arts institution required

• Bachelor’s degree

• Outstanding interpersonal, written, and verbal communication skills

• Proficiency with Microsoft Office, Adobe Creative Suite, and Filemaker Pro

• Extensive familiarity with fine art handling best practices and condition reporting/conservation

• Must be a supportive team player, able to address new challenges, and maintain a level head under pressure

• Detail-oriented with strong organizational skills

• Ability to take initiative, multitask, and work graciously in a fast-paced environment, deadline-driven environment

• Strong sense of discretion and confidentiality

We understand that job seekers may be less inclined to apply to jobs where they don’t meet 100% of the requirements. We encourage you to apply if you meet most of the qualifications and feel that your work history makes you a viable candidate.

BENEFITS

• Monthly premiums for PPO, HMO or PPO + HSA plan medical insurance options (100% employer sponsored, at no cost to employee)

• Monthly premiums for Vision insurance (100% employer sponsored, at no cost to employee)

• Voluntary Dental Insurance (offered to employees with pre-tax deduction from payroll)

• Monthly premiums for Life Insurance (100% employer sponsored, at no cost to employee)

• Paid vacation days (2 weeks annually, prorated during first year based on start date)

• Paid sick time (6 days frontloaded annually, prorated during first year of employment based on start date)

• Paid holidays (major holidays including two weeks at end of year)

• Paid gallery closures (days vary per year based on exhibition schedules)

• Paid family leave

• Participation in a 401k retirement plan

• Staff discounts on gallery publications, merchandise, and select artworks

• Weekly Onsite Yoga on Thursdays