Commonwealth and Council


Permanent, full-time, on-site position

Start date: September 15, 2024

Hours: Monday through Friday, 9AM – 5PM

Qualified candidates should be detail-oriented and highly organized along with the ability to multi-task high-level of volume and complex logistics in a time-sensitive manner. Must be an effective communicator who thrives in a fast-paced environment.


Basic duties include but are not limited to

Manage safe packing and transport of artwork to and from artists, museums, galleries, clients, and storage facilities alongside Lead Preparator

Maintain and update database (Arternal) and ensure all details are accurate

Manage all shipping records, condition reports, and storage inventories

Work closely with Lead Preparator and art handlers to collaborate on viewings, handling of artwork, and keeping a record on the movement of artworks in and out of the gallery

Arrange for condition reports, framing and conservation of artworks

Manage on and off-site viewing requests from staff or clients with senior approval

Coordinate packing, transport, condition reports, supervision and insurance for art fairs, exhibitions, and loans

Coordinate delivery and installation of sold shipments while adhering to state tax laws and ensuring proper shipping documents are received

Communicate with management to ensure that proper budgets are provided and met


Knowledge including but not limited to packing and crating, modes of transport, import and export compliance in the US and globally; strong fine-art supplier contacts a plus

Knowledge of sales tax, import duty, VAT, and insurance

Experience managing and overseeing loans to and from museums and other institutions

Experience coordinating and reading condition reports and organizing conservation when appropriate

Strong knowledge of best art handling practices

Excellent communication skills are required to effectively interact with all levels of the organization

The ability to handle a high level of volume and complexity with speed

Detail orientation along with the ability to multitask is a must

Strong knowledge of Google Workspace especially Sheets

Minimum of 3 years’ experience shipping high value art in the auction/fine-art shipper/gallery/museum environment, preferred

BA or BS required, preferably in an art field or extensive art experience

Familiarity with Arternal a plus

How to Apply

Please submit a resume and cover letter to

Posted on July 9