Registrar, Exhibitions

The Studio Museum in Harlem

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The Studio Museum in Harlem has entered an unprecedented and exciting time of growth and change as it prepares for its new home on 125th Street. In this moment, the Museum is actively looking to expand its support staff, specifically a Registrar dedicated to facilitating the robust exhibition program. Working closely with the Associate Curator, Exhibitions; the Assistant Curator and Exhibition Coordinator; the Curatorial Assistant, Exhibitions; the existing Registrar; and the Senior Art Preparator, this individual will support all aspects of both an internal and external exhibition schedule.


Essential Job Duties and Responsibilities

  • Arrange, track, and oversee all aspects of fine art packing and shipping of loans to and from the museum and/or offsite locations for exhibition and temporary loan, including arrangements for framing and conservation.

  • Collaborate closely with senior art preparator, art handling crew, and Exhibition Coordinator to coordinate and implement installation and de-installation programs.

  • Work with Museum art technicians to professionally handle, pack and unpack, transport, store, install, and de-install artwork of all types according to museum standards.

  • Develop exhibition budgets, negotiate costs with vendors, manage general operating registrar budgets, and re-forecast budgets through duration of projects.

  • Prepare and organize documentation associated with art movement for exhibitions including but not limited to lender and agent correspondence, customs documents, loan agreements, bills of lading, indemnity applications, immunity from seizure applications, exhibition insurance, and conservation treatment schedules.

  • Receive art shipments and assist with installations, often at off-site locations and occasionally on nights and weekends.

  • Work closely with the appropriate personnel within various departments to coordinate exhibition-related logistics.

  • Create and maintain relevant records in The Museum System (TMS), including exhibitions, loans, and inventory list of empty crates on site and at off-site storage.

  • Collaborate with and contribute positive support to the Collections and Exhibitions team.

  • Make courier arrangements and schedules for temporary exhibitions and when needed, courier artworks both nationally and internationally, acting as a representative for the Museum.

  • Other duties as assigned.



  • Bachelor’s degree with focus in art history, museum studies, and/or related field.

  • Minimum three years of art museum registration experience.

  • Knowledge of museum standards and practices of registration, art handling, conservation, and collections storage requirements and procedures.

  • Keen attention to organization and detail and strong communication skills, both oral and written.

  • Thorough knowledge and efficient mastery of software and databases including The Museum System, NetX, Microsoft Office, and Adobe Photoshop.

  • Skill and awareness concerning the sensitive handling of works of art, including current best practices in packing, crating, and transportation of objects.

  • Ability to prioritize and work calmly under pressure.

  • Ability to travel and work some nights and weekends as needed.


Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

How to Apply

The position is open until filled. Please submit a cover letter, resume, and two writing samples to Include “Registrar, Exhibitions” in the subject line of your email. No phone calls or faxes, please.

Posted on December 17