Shipping:

• Prepare for both inbound and outbound property, especially in situations with last-minute scheduling and tight timelines

• Have relationships with contacts at reliable and safe professional fine art shipping companies in Los Angeles, New York, and

internationally

• Ability to manage multiple, time sensitive shipments and quotes within the same time period

• Ability to respond authoritatively on all matters of domestic and international shipping including laws regarding taxation

• Manage international transportation and customs procedures for artworks shipped abroad

• Follow up on the location of works, communicating with shippers, art handlers, suppliers, storage handlers, insurers, and

customs officers

• Coordinate the entire process of a fine art shipment from beginning to end: gathering estimates for approval, booking the

shipment, coordinating packing logistics, liaising with clients/artists for pick up/delivery scheduling, coordinating shipping

reimbursement invoices, follow up on delivery to ensure safe delivery of work

• Ability to follow an explicit order of operations for release of artworks

• Book airfreight, ocean freight and long haul trucking

• Liaise with collectors and institutions in a professional manner on matters relating to post-sale shipping coordination,

installation/de-installation, and packing recommendations for both domestic and international shipments.

• Collaborate with staff on all aspects of the general gallery operations

• Reports to gallery owner

Database Management:

• Release and receipt paperwork oversight, database management, and artwork labeling

• Organize and file incoming and outgoing forms, generate in-house condition reports and perform artwork inspections

Exhibition Preparation and installation:

• Liaise with staff, art handling companies, artist studios, fine art shippers, framers, and conservators for care and maintenance of

artworks

• Oversee packing, installation, de-installation, condition reports, and lighting of works within the gallery’s exhibition spaces and

viewing rooms

• Communicate with conservation, installation team, and Directors on condition issues

• A knowledge of proper handling of art works and antiquities using the appropriate materials and methods for packaging,

loading and securing for safe transport

At least 2 year of experience working within a gallery or museum setting as a registrar