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Position Summary
The Registrar is in charge of exhibition-related logistics involving negotiation of contracts, securing loan agreements, packing/crating, shipping/transportation, insurance coverage, customs clearance and courier arrangements (for foreign loans), incoming and outgoing condition reports. The Registrar ensures best practices are observed in art handling and exhibition installation, monitoring of conditions in galleries, and assisting with organization and upkeep of art storage. Reporting to the Director of Curatorial Affairs, the Registrar will work very closely with the Exhibitions Manager, Installation Crew, as well as the Exhibitions and Operations staff. The Registrar will also oversee rights and reproductions for exhibition catalogues and brochures.
Oklahoma Contemporary is a non-collecting institution with an active calendar of changing exhibitions that each year comprises 2 major exhibitions with corresponding Learning Gallery installations, 3-4 exhibitions that focus on local artists, public art commissioned for the Campbell Art Park, and outdoor sculptures installed in the Sculpture Garden.
Salary:
Salary commensurate with experience ($45,000 - $50,000)
Excellent benefits package includes healthcare, dental, vision, and a 403b matching plan
Professional development opportunities as available
Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.
Responsibilities
Essential Job Functions
Oversee administration of exhibition documents, including loan agreements, insurance certificates, packing and shipping arrangements
Communicate with lenders and coordinate insurance with Oklahoma Contemporary insurance brokers or with the lender’s insurance company, where applicable
Coordinate packing/crating/transport/installation requirements with the lender, courier, and installation logistics and transport companies; communicate changes regarding loan status and/or schedule with the lenders
Detailed execution of condition reports for outgoing and incoming exhibition loans
Taking detailed packing notes of incoming works, including crate identification and visual as well as written documentation at every stage of unpacking
Oversee load-out and delivery of crates, ensuring that all pieces are clearly labeled and accounted for on the way in or out
Work integrally with the installation crew on the gallery floors to ensure that extreme care is being taken with the handling of each object and that the movement of crates and other activities taking place on the gallery floor are conducted in an organized manner with safety of staff and artworks of paramount concern
Assist with installation as needed
Work with Exhibitions Manager to develop and monitor exhibition budgets; monitor purchase orders and vendor invoices
Monitor all galleries and outdoor installations; track climate or hygrothermograph readings and update lenders of these readings upon request
Work with curatorial staff in maintaining accurate and complete exhibition and loan files, in paper and online
Serve as point person for incoming traveling exhibitions
Help coordinate Oklahoma Contemporary-organized traveling exhibitions and accompany exhibition to each venue as needed
Oversee coordination of rights and reproductions for exhibition-related publications (print and digital)
Mentor and train installation crew with best art handling practices and condition reporting
Supervise/mentor interns
Requirements
Job Requirements
Bachelor’s degree in art history, museum studies, fine arts, or related field
Three to five years’ experience within Registrar department of an art museum or major contemporary art gallery, including experience with responsibilities listed above
Must have extensive knowledge of AAM and ARC registration standards
Working knowledge of conservation principles
Experience securing rights and reproduction permissions, sourcing images and licensing use for reproduction, reviewing image files for content and quality, tracking photo credits, entering metadata, and maintaining image database
Broad knowledge of, and experience with, contemporary art
Highly organized and detail-oriented
Excellent communication skills
Extremely conscientious about meeting goals and deadlines and observing best practices in all aspects of position
Proficiency with Microsoft Office Suite, including Excel, is required
Experience with Filemaker Pro preferred
Other requirements and working conditions:
Use of a car (legally registered and insured for daily use) required
Use of a computer/monitor, telephone, and copier daily
Willingness to work evenings and weekends
Team environment with frequent group meeting participation
Physical requirements: Lifting/Carrying - heavy work may include routine lifting of a maximum weight of 50 lbs; combination of sitting, standing, walking, and driving on a frequent basis
How to Apply
To Apply:
Submit a cover letter and resume or CV highlighting your education and experience along with two references to https://oklahomacontemporary.org/discover/careers
Applications will be reviewed on a rolling basis until the position is filled. Unfortunately, because of the volume of applications we receive, we are not able to give status updates.
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Posted on May 27