The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Facilitate and manage incoming and outgoing shipments (domestic and international) for gallery operations, working closely with vendor network for estimate bidding and shipping requests for client and artist shipments.

• Manage and track incoming and outgoing inventory for on-site and off-site storage daily.

• Oversee documentation, insurance, and logistics for incoming and outgoing loans for domestic and international exhibitions.

• Oversee and input all ArtBase data related to gallery inventory and archive, specifically artwork details, location, condition, framing and production costs; ability to analyze storage-related data and run reports for multiple departments.

• Maintain consistent procedures for the inputting of condition reporting, cataloguing, and tracking of artworks across multiple locations, including on and off-site storage, artist studios, museums, and art fairs.

• Manage and record condition reporting, alert directors of condition issues and coordinate framing and conservation as needed.

• Maintain hard copy files of all loans and consignments in registrars’ office

• Work closely with preparators and provide guidance and direction as needed.

• Advanced degree in collections management, museum studies, or related field preferred

• Minimum two years art gallery experience in registration capacity

• Minimum one year experience with ArtBase and Mac

• Working knowledge of Artnet, Google Workspace, Microsoft Office Suite, and Adobe Acrobat Pro

• Exceptional multi-tasking skills while maintaining highest degree of accuracy and efficiency

• Experience with art handling all mediums, knowledge of packing materials, and fine art storage

• Exceptional planning, organizing and execution of both immediate needs and long-term projects

• Capable of working independently as well as with a team

• Capable of taking constructive criticism

• Excellent communication and interpersonal skills

Compensation:

This is full-time, nonexempt position. Salary range of $70,000 - $90,000 per year, depending on experience, including a comprehensive benefits package.

Physical Requirements:

While performing the duties of this job, the employee is frequently required to do the following:

• Sedentary work that requires primarily sitting and standing.

Work Environment:

• Typically, indoors in an office type environment

• Some offsite travel and/or errands

• After hours and weekend work required as needed for exhibitions, art fairs, and events